This public procurement record has 4 releases in its history.

ContractAmendment

22 May 2026 at 10:47

Award

24 Jul 2025 at 13:05

Award

10 Jul 2025 at 14:48

Award

10 Jul 2025 at 12:24

Summary of the contracting process

The Northern Ireland Assembly Commission is conducting a public procurement process focusing on the HR Management System, classed under the personnel and payroll services category. The procurement stage has reached a contract amendment phase as of 22 May 2026, following an initial direct award that began on 24 July 2025. The amendment activates pre-defined options from the original contract. The contract, resulting from a direct award justified by technical reasons and compatibility issues, spans from 24 July 2025 to 23 July 2028. It involves additional goods and services with a gross value of £734,541.60. This procurement activity is taking place in Belfast, Northern Ireland, under the legal framework of the Procurement Act 2023, with the assistance of MHR Global, a large supplier based in Nottingham.

This procurement opportunity offers significant business growth potential for companies in the field of HR management systems, particularly those capable of integrating additional and compatible services with existing solutions. Businesses specialising in creating innovative HR software solutions or those holding relevant technical expertise and intellectual property could find this tender advantageous. The opportunity supports existing contractual relationships, potentially offering fewer barriers to entry for current suppliers. Companies with experience in servicing public sector organisations, particularly those with a track record of efficiently handling personnel and payroll systems, are well-suited to participate in this continued provision project.

How relevant is this notice?

Notice Title

HR Management System

Notice Description

Continued provision of the Human Resource Management System for the Assembly Commission for a period of three years to accommodate replacement systems. To view this notice, please click here: https://niassembly.delta-esourcing.com/delta/viewNotice.html?noticeId=968297257

Procurement Information

The Northern Ireland Assembly Commission intend to directly award a contract under section 41(6) and Schedule 5 of the Procurement Act 2023 ('the 2023 Act') and is therefore publishing this transparency notice. Section 41 provides that a contracting authority may award a public contract directly if a direct award justification applies. The direct award justifications are set out in Schedule 5 and include: * Prototypes and development - procuring a prototype or other novel good or service with the contract limited to the early stages of design and development * Single suppliers - there are three sub-headings to this: o Creation or acquisition of a unique work of art or artistic performance o Possession of intellectual property or other exclusive rights and there are no reasonable alternatives o Only a particular supplier can supply the goods, services or works required due to an absence of competition for technical reasons or there are no reasonable alternatives * Additional or repeat goods, services or works - this is an award to an existing supplier where there is a need to buy additional or partly replace existing goods, services or works which are the same or compatible with existing provisions. There is also provision in this heading where provision was made in the original tender for subsequent procurement by way of direct award, within 5 years of the tender * Purchase of commodities * Advantageous terms on insolvency * Urgency - where the goods, services or works are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the contracting authority, and could not have been foreseen by the contracting authority. The Government guidance states that unavoidable urgency does not include where there is not enough time to undertake a re-procurement of a contract, * User choice contracts - intended for contract such as for the provision of personal care. * Defence and security The Northern Ireland Assembly Commission intend to proceed with this direct award on the basis of legal advice and Schedule 5 paragraph 7 of the Procurement Act 2023. 'The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.'

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055cea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047717-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£411,000 £100K-£500K
Contracts Value
£411,000 £100K-£500K

Notice Dates

Publication Date
22 May 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Jul 202511 months ago
Contract Period
23 Jul 2025 - 23 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NORTHERN IRELAND ASSEMBLY COMMISSION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT4 3XX
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified

Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

MHR GLOBAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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