Award

HR Management System

NORTHERN IRELAND ASSEMBLY COMMISSION

This public procurement record has 3 releases in its history.

Award

24 Jul 2025 at 13:05

UK7 - Contract Details Notice
Award

10 Jul 2025 at 14:48

UK6 - Contract Award Notice
Award

10 Jul 2025 at 12:24

UK5 - Transparency Notice
Summary of the contracting process

The Northern Ireland Assembly Commission has completed the procurement process for the continued provision of a Human Resource Management System. This three-year contract, which commenced on 24th July 2025 and will conclude on 23rd July 2028, was directly awarded to MHR Global, located in Ruddington, Nottingham. The procurement category is services, specifically personnel and payroll services, with a total contract value of £493,200. The decision to direct award under the specific legal provisions was based on technical reasons where no reasonable alternative suppliers were identified, ensuring compatibility and continuity of service in Belfast, Northern Ireland. This procurement was executed under the Procurement Act 2023, aligning with national legislation regarding direct awards.

This awarding presents significant opportunities for businesses specialising in the HR management software sector to observe and adapt such frameworks for their proposals to public entities. Companies involved in producing similar services and systems integration would be particularly suited to explore similar opportunities for offering their expertise, especially where existing systems' continuity and compatibility are essential. The precedent set by this direct procurement highlights the importance of maintaining strategic relationships and understanding the technical requirements that may lead to an opportunity for direct awards in the future. Large-scale businesses with expertise in handling complex, large-scale HR systems, and existing relationships with governmental bodies, would find this sector and procurement type advantageous to target.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

HR Management System

Notice Description

Continued provision of the Human Resource Management System for the Assembly Commission for a period of three years to accommodate replacement systems. To view this notice, please click here: https://niassembly.delta-esourcing.com/delta/viewNotice.html?noticeId=968297257

Procurement Information

The Northern Ireland Assembly Commission intend to directly award a contract under section 41(6) and Schedule 5 of the Procurement Act 2023 ('the 2023 Act') and is therefore publishing this transparency notice. Section 41 provides that a contracting authority may award a public contract directly if a direct award justification applies. The direct award justifications are set out in Schedule 5 and include: * Prototypes and development - procuring a prototype or other novel good or service with the contract limited to the early stages of design and development * Single suppliers - there are three sub-headings to this: o Creation or acquisition of a unique work of art or artistic performance o Possession of intellectual property or other exclusive rights and there are no reasonable alternatives o Only a particular supplier can supply the goods, services or works required due to an absence of competition for technical reasons or there are no reasonable alternatives * Additional or repeat goods, services or works - this is an award to an existing supplier where there is a need to buy additional or partly replace existing goods, services or works which are the same or compatible with existing provisions. There is also provision in this heading where provision was made in the original tender for subsequent procurement by way of direct award, within 5 years of the tender * Purchase of commodities * Advantageous terms on insolvency * Urgency - where the goods, services or works are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the contracting authority, and could not have been foreseen by the contracting authority. The Government guidance states that unavoidable urgency does not include where there is not enough time to undertake a re-procurement of a contract, * User choice contracts - intended for contract such as for the provision of personal care. * Defence and security The Northern Ireland Assembly Commission intend to proceed with this direct award on the basis of legal advice and Schedule 5 paragraph 7 of the Procurement Act 2023. 'The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.'

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055cea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042789-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£411,000 £100K-£500K
Contracts Value
£411,000 £100K-£500K

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Jul 20257 months ago
Contract Period
23 Jul 2025 - 23 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN IRELAND ASSEMBLY COMMISSION
Contact Name
Procurement Team
Contact Email
procurement@niassembly.gov.uk
Contact Phone
02890521855

Buyer Location

Locality
BELFAST
Postcode
BT4 3XX
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

MHR GLOBAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055cea-2025-07-24T14:05:23+01:00",
    "date": "2025-07-24T14:05:23+01:00",
    "ocid": "ocds-h6vhtk-055cea",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYCW-9139-GQXZ",
            "name": "Northern Ireland Assembly Commission",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYCW-9139-GQXZ"
            },
            "address": {
                "streetAddress": "Northern Ireland Assembly, Parliament Buildings, Stormont",
                "locality": "Belfast",
                "postalCode": "BT4 3XX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "procurement@niassembly.gov.uk",
                "telephone": "02890521855"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PLVH-3271-VZNN",
            "name": "MHR Global",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLVH-3271-VZNN"
            },
            "address": {
                "streetAddress": "Ruddington",
                "locality": "Nottingham",
                "postalCode": "NG11 6JS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF16"
            },
            "contactPoint": {
                "email": "info@mhrglobal.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYCW-9139-GQXZ",
        "name": "Northern Ireland Assembly Commission"
    },
    "tender": {
        "id": "ocds-h6vhtk-055cea",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "HR Management System",
        "description": "Continued provision of the Human Resource Management System for the Assembly Commission for a period of three years to accommodate replacement systems. To view this notice, please click here: https://niassembly.delta-esourcing.com/delta/viewNotice.html?noticeId=968297257",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "The Northern Ireland Assembly Commission intend to directly award a contract under section 41(6) and Schedule 5 of the Procurement Act 2023 ('the 2023 Act') and is therefore publishing this transparency notice. Section 41 provides that a contracting authority may award a public contract directly if a direct award justification applies. The direct award justifications are set out in Schedule 5 and include: * Prototypes and development - procuring a prototype or other novel good or service with the contract limited to the early stages of design and development * Single suppliers - there are three sub-headings to this: o Creation or acquisition of a unique work of art or artistic performance o Possession of intellectual property or other exclusive rights and there are no reasonable alternatives o Only a particular supplier can supply the goods, services or works required due to an absence of competition for technical reasons or there are no reasonable alternatives * Additional or repeat goods, services or works - this is an award to an existing supplier where there is a need to buy additional or partly replace existing goods, services or works which are the same or compatible with existing provisions. There is also provision in this heading where provision was made in the original tender for subsequent procurement by way of direct award, within 5 years of the tender * Purchase of commodities * Advantageous terms on insolvency * Urgency - where the goods, services or works are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the contracting authority, and could not have been foreseen by the contracting authority. The Government guidance states that unavoidable urgency does not include where there is not enough time to undertake a re-procurement of a contract, * User choice contracts - intended for contract such as for the provision of personal care. * Defence and security The Northern Ireland Assembly Commission intend to proceed with this direct award on the basis of legal advice and Schedule 5 paragraph 7 of the Procurement Act 2023. 'The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.'",
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            },
            {
                "id": "additionalRepeatExtensionPartialReplacement"
            }
        ],
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "value": {
                "amountGross": 493200,
                "amount": 411000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PLVH-3271-VZNN",
                    "name": "MHR Global"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79631000",
                            "description": "Personnel and payroll services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-07-24T00:00:00+01:00",
                "endDate": "2028-07-23T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "038943-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/038943-2025",
                    "datePublished": "2025-07-10T13:24:52+01:00",
                    "format": "text/html"
                },
                {
                    "id": "039043-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/039043-2025",
                    "datePublished": "2025-07-10T15:48:10+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-07-23T23:59:59+01:00",
                    "status": "scheduled"
                }
            ],
            "date": "2025-07-10T00:00:00+01:00",
            "standstillPeriod": {
                "endDate": "2025-07-22T23:59:59+01:00"
            }
        }
    ],
    "language": "en",
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-07-24T00:00:00+01:00",
                "endDate": "2028-07-23T23:59:59+01:00"
            },
            "value": {
                "amountGross": 493200,
                "amount": 411000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-07-23T00:00:00+01:00",
            "documents": [
                {
                    "id": "042789-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/042789-2025",
                    "datePublished": "2025-07-24T14:05:23+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}