Tender

Wokingham Party in the Park

WOKINGHAM TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderCancellation

08 Sep 2025 at 08:22

UK12 - Procurement Termination Notice
Tender

16 Jul 2025 at 14:32

UK4 - Tender Notice
Summary of the contracting process

Wokingham Town Council is seeking a qualified organisation to organise its annual event, "Wokingham Party in the Park," scheduled for 6th June 2026 at Elms Field, Wokingham. This open procurement, valued at £92,880 gross, falls under the services category, specifically targeting event and festival organisation. It was initiated as a tender with the submission deadline concluded on 22nd August 2025. The procurement is now in the complete stage following a cancellation due to a procedural error with the intent to re-issue. Potential suppliers must address various service components including staging, sound, security, and marketing, and align with Wokingham Town Council's key principles for selection made by the Arts and Culture Committee. The initial contract runs from 1st October 2025 to immediately after the event, with options to extend for up to two additional years.

This tender presents significant business growth opportunities for organisations specializing in large-scale event management, particularly those adept in provision of comprehensive event services. Businesses suitable for this opportunity are likely those with experience in handling similar community events, capable of meeting health and safety, and technical requirements in event staging and logistics. Participation is particularly reserved for SMEs and VCSEs within the designated UK regions, offering a key opportunity for local enterprises to engage with public sector contracts and demonstrate their expertise in a high-profile community event, potentially establishing a long-term partnership with the Council through possible contract renewals.

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Notice Information

Notice Title

Wokingham Party in the Park

Notice Description

Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event. The event will be on Elms Field in Wokingham on Saturday 6th June 2026. Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc. Further detail on the requirements can be found in the brief and other associated documentation.

Lot Information

Lot 1

Renewal: Contract length 1 year with potential to extend a further two years. For Party in the Park in 2026, 27 and 28. Extensions at the decision of the contracting organisation as soon as possible post the event and as per the conditions of extension with the contract. Example contract included in the documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056082
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054502-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£77,400 Under £100K
Lots Value
£77,400 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20255 months ago
Submission Deadline
22 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2025 - 7 Jun 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOKINGHAM TOWN COUNCIL
Additional Buyers

MISSING

Contact Name
Gemma Cumming
Contact Email
artsandculture@wokingham-tc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKINGHAM
Postcode
RG40 1AS
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
Wokingham
Electoral Ward
Wescott
Westminster Constituency
Wokingham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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