Award

Closed Systems Water Quality Specialist

UNIVERSITY OF EDINBURGH

This public procurement record has 3 releases in its history.

Award

30 Mar 2026 at 13:05

Tender

01 Dec 2025 at 10:08

Planning

17 Jul 2025 at 08:02

Summary of the contracting process

The University of Edinburgh has completed the procurement process for the contract titled "Closed Systems Water Quality Specialist," which was registered under the tender ID EC1062. This procurement initiative falls within the industry category of "Technical testing, analysis and consultancy services" and is specifically classified under "Repair and maintenance services." Located in Edinburgh, the procurement process reached the award stage on 30th March 2026, with the contract initially running from 23rd March 2026 to 22nd March 2028, and includes options to extend until 22nd March 2030. The procurement method employed was an open procedure, ensuring transparency and fair competition among bidders.

This tender presents substantial growth opportunities for businesses specialising in water quality and maintenance services. Companies with expertise in technical testing and consultancy, particularly those experienced with closed-circuit water systems, are well-suited for such contracts. The successful bidder, Protech Heating Limited, reflects a robust demand for skilled suppliers with the capability and resources to provide comprehensive services such as water sampling, analysis, and chemical treatment. The necessity for suppliers to hold relevant competency, including accreditation from UKAS, ensures adherence to high-quality standards, creating competitive opportunities for businesses equipped to meet these requirements. Such contracts not only foster business development but also contribute to partnerships that deliver community benefits and sustainable outcomes over the contract duration.

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How relevant is this notice?

Notice Title

Closed Systems Water Quality Specialist

Notice Description

The University of Edinburgh has appointed a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).

Lot Information

Lot 1

The University of Edinburgh has appointed a suitably qualified, resourced and experienced Water Quality Specialist to provide sampling, analysis, reporting services and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1). The contract's scope covers the necessary maintenance services required to maintain water quality and prevent corrosion within heating and cooling closed-circuit water systems across the majority of the University's estate. This includes the annual services of water quality sampling, analysis, reporting, and chemical treatment (reactive services) to ensure that systems operate efficiently, remain compliant with relevant standards, and that the University's assets are protected from deterioration and corrosion.

Options: This contract will run for an initial period of 24 months. As detailed in the ITT, the University has the option to extend this contract by 2 periods of 12 months, potentially taking the contract to a total of 48 months.

Renewal: Retender process to begin nine months prior to expiry

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0560c8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029124-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

24 - Chemical products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

24962000 - Water-treatment chemicals

50000000 - Repair and maintenance services

71600000 - Technical testing, analysis and consultancy services

71630000 - Technical inspection and testing services

90733000 - Services related to water pollution

Notice Value(s)

Tender Value
£731,684 £500K-£1M
Lots Value
£731,684 £500K-£1M
Awards Value
Not specified
Contracts Value
£731,684 £500K-£1M

Notice Dates

Publication Date
30 Mar 20263 weeks ago
Submission Deadline
12 Jan 2026Expired
Future Notice Date
31 Jul 2025Expired
Award Date
11 Mar 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Nine months prior to expiry

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

PROTECH HEATING

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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