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NFCC National Firefighter PPE - Lot 1 (Managed Service)

KENT AND MEDWAY TOWNS FIRE AND RESCUE AUTHORITY

This public procurement record has 3 releases in its history.

TenderUpdate

30 Jul 2025 at 15:05

UK4 - Tender Notice
TenderUpdate

30 Jul 2025 at 13:05

UK4 - Tender Notice
Tender

17 Jul 2025 at 13:05

UK4 - Tender Notice
Summary of the contracting process

The Kent and Medway Towns Fire and Rescue Authority, on behalf of the National Fire Chiefs Council (NFCC), is currently in the tender update stage for procuring a managed service for firefighter personal protective equipment (PPE). Classified under the service and goods category, this procurement is conducted through an open, competitive flexible procedure valued at approximately £529 million. It covers a wide range of occupational and protective equipment. The contracting process allows for participation from multiple directives across the UK, including regions like UKE1, UKM9, and more. The procurement aims to establish up to three framework agreements with suppliers starting from 1st April 2026, projected to run until 29th March 2034. Expressions of interest are invited by 12th August 2025.

This tender presents significant opportunities for businesses specializing in PPE, particularly those with robust capabilities in managed services and flexible product leasing options. It is well-suited for companies that can offer innovative and adaptive solutions to meet varied regional requirements. Given the evaluation criteria favouring quality and price (70% and 30% weight respectively), businesses that excel in maintaining high-quality standards at competitive prices will find this tender particularly advantageous. The involvement in a long-term framework agreement also provides a stable market and potential for business growth by servicing various UK authorities under a single umbrella.

How relevant is this notice?

Notice Information

Notice Title

NFCC National Firefighter PPE - Lot 1 (Managed Service)

Notice Description

Kent and Medway Towns Fire and Rescue Authority on behalf of NFCC, as the Contracting Authority, is seeking to establish a series of open Framework Agreements. Each successive open framework will be for specific products and/or services that will be awarded to successful suppliers, pursuant to which the Participating Authorities listed in Annex 1 of the Procurement Specific Questionnaire may award a Call-Off Agreement. This Tender Notice relates to 'Lot 1 (Managed Services)'. The Procurement Specific Questionnaire will be published alongside this Tender Notice. The draft ITT (which will include the draft form of Framework Agreement and draft form of Call-Off Agreement) will include details of the call-off procedure. 'Lot 1 (Managed Services)' relates to the managed service provision of Fire Structural Personal Protective Equipment (PPE) and Lightweight PPE (which consists of Wildland Fire PPE and Technical Rescue PPE) and certain associated services. Please note Lot 1 includes a variety of different leasing options that will be available to Participating Authorities to choose from in line with their requirements, such as top to toe Fully Managed Service, Partial Managed Service with and without associated services to aid flexibility and ensure value for money. This procurement will start with a participation stage comprising of the completion of the Procurement Specific Questionnaire and the information required to be submitted to the Central Digital Platform by potential bidders. Those successful at the participation stage will progress to the tender stage and will be invited to submit a formal tender in response to the Invitation to Tender (ITT). The evaluation process for the tender stage will include wearer trials and site visits. It is intended that up to 3 successful suppliers will each be awarded a Framework Agreement (subject to the Contracting Authority's discretion to increase the number of successful suppliers beyond 3). Participating Authorities will be able to enter into a Call-Off Agreement under the Framework Agreement following the call-off procedure. The Contracting Authority reserves the right to charge a levy to the successful suppliers as set out within the draft ITT. Where there is more than 1 successful supplier, it is intended that each Framework Agreement will have a maximum term of 8 years. It is anticipated that the successive frameworks will re-open as follows: in (i) March 2029 and (ii) between March 2032 and March 2033. These dates may be subject to change at the discretion of the Contracting Authority. Access Code to PSQ - FAJDDJ6886 To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=969677839

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056149
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044420-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

35 - Security, fire-fighting, police and defence equipment

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

98 - Other community, social and personal services

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18113000 - Industrial clothing

18220000 - Weatherproof clothing

18221000 - Waterproof clothing

18224000 - Clothing made of coated or impregnated textile fabrics

18400000 - Special clothing and accessories

18410000 - Special clothing

18935000 - Laundry bags

35000000 - Security, fire-fighting, police and defence equipment

35110000 - Firefighting, rescue and safety equipment

35111000 - Firefighting equipment

35113400 - Protective and safety clothing

35811100 - Fire-brigade uniforms

39291000 - Laundry supplies

98311000 - Laundry-collection services

98311100 - Laundry-management services

Notice Value(s)

Tender Value
£529,358,897 £100M-£1B
Lots Value
£529,358,897 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20253 months ago
Submission Deadline
11 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 29 Mar 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT AND MEDWAY TOWNS FIRE AND RESCUE AUTHORITY
Contact Name
Miss Sarah Walsh
Contact Email
sarah.walsh@kent.fire-uk.org
Contact Phone
01622692121

Buyer Location

Locality
MAIDSTONE
Postcode
ME15 6XB
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLC North East (England), TLD North West (England), TLE1 East Yorkshire and Northern Lincolnshire, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLL1 West Wales and The Valleys, TLL14 South West Wales, TLL2 East Wales, TLM Scotland, TLM5 North Eastern Scotland, TLM7 Eastern Scotland, TLM8 West Central Scotland, TLM9 Southern Scotland, TLN0 Northern Ireland
Local Authority
Maidstone
Electoral Ward
Tovil
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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            {
                "id": "040960-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040960-2025",
                "datePublished": "2025-07-17T14:05:08+01:00",
                "format": "text/html"
            },
            {
                "id": "044301-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044301-2025",
                "datePublished": "2025-07-30T14:05:34+01:00",
                "format": "text/html"
            },
            {
                "id": "044420-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044420-2025",
                "datePublished": "2025-07-30T16:05:30+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "All Participating Authorities must pay suppliers within 30 days of a valid and undisputed invoice being received. All Bidders must pay their Supply chain and/or Sub-contractors within 30 days payment terms where of a valid and undisputed invoice being received."
        }
    },
    "language": "en"
}