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Light Touch Concession Contract for the Provision of Catering and Venue Services at Pembroke Lodge

TRP TRADING COMPANY LIMITED

This public procurement record has 3 releases in its history.

TenderCancellation

11 Feb 2026 at 19:05

UK12 - Procurement Termination Notice
TenderUpdate

22 Jul 2025 at 12:06

UK4 - Tender Notice
Tender

18 Jul 2025 at 16:05

UK4 - Tender Notice
Summary of the contracting process

The procurement process undertaken by TRP Trading Company Limited, a public undertaking based in London, sought to award a concession contract for catering and venue services at Pembroke Lodge. Despite the initial plan, this tender, titled "Light Touch Concession Contract for the Provision of Catering and Venue Services at Pembroke Lodge," was cancelled in February 2026. The procurement involved a competitive flexible procedure under the Procurement Act 2023, designed to be executed in two stages. Set within the historic setting of a Grade II listed Georgian property in Richmond Park, the tender targeted suppliers with experience in hospitality services, including café operations and events like weddings and corporate functions. Originally active in 2025, the procurement had set critical deadlines, such as the expression of interest deadline in August 2025 and the final award period ending in January 2026, but did not proceed to award due to cancellation.

This tender promised opportunities for businesses specialising in hospitality, especially those equipped to operate within iconic venues and handle diverse functions from casual café services to grand weddings and corporate events. While the procurement was cancelled, the initiative reflected significant potential for growth and diversification for SMEs with expertise in high-quality catering and event management services, poised to benefit from a contract initially valued at £55 million. This emphasis on quality and price as key criteria in the awarding process, alongside the concession arrangement's flexibility, highlighted an opportunity for businesses with robust capabilities and readiness to engage in negotiations to enhance value and optimise service offerings. Despite its cancellation, the process offered valuable insights and a template for future opportunities in similar industry categories and locations.

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Notice Information

Notice Title

Light Touch Concession Contract for the Provision of Catering and Venue Services at Pembroke Lodge

Notice Description

This procurement is being conducted in accordance with the Procurement Act 2023 as a Light Touch Concession Contract, utilising a two-stage Competitive Flexible Procedure. The opportunity relates to the provision of catering and venue services at Pembroke Lodge, a prominent Grade II listed Georgian property situated within Richmond Park. The successful concessionaire will be responsible for the delivery of high-quality hospitality services, including but not limited to cafe operations, weddings, private functions, and corporate events, under a concession arrangement. The procurement will be undertaken in two stages: Stage One: Selection of suitably qualified suppliers based on experience, capability, and financial standing. Stage Two: Invitation to shortlisted suppliers to submit detailed proposals. The Authority reserves the right to enter into negotiations during this stage to refine tenders and ensure best value. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=967584148

Lot Information

Lot 1

Renewal: Option to extend for up to three additional 12-month periods

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05625d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012640-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55520000 - Catering services

79952000 - Event services

Notice Value(s)

Tender Value
£55,000,000 £10M-£100M
Lots Value
£55,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20266 months ago
Submission Deadline
10 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRP TRADING COMPANY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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