Award

Riverside School - Cleaning Service

RIVERSIDE SCHOOL

This public procurement record has 2 releases in its history.

Award

22 Jan 2026 at 16:32

Tender

22 Jul 2025 at 08:53

Summary of the contracting process

The procurement process for Riverside School's cleaning services has reached the award stage as of 22 January 2026. The buying organisation, Riverside School, located in Bromley, United Kingdom, is a public authority under sub-central government classification. This tender sought a full daily cleaning service, with TUPE considerations, over a three-year period starting on 5 April 2026, with potential extensions leading to a maximum duration of five years. The procurement was conducted under a competitive flexible procedure, involving five bids, with Accelerate Facilities Ltd, an SME based in Ipswich, being the supplier. The contract has an estimated value of £761,560.56, effective during term times and includes periodic cleaning outside of term time. The informal award of the contract is set pending a standstill period ending on 2 February 2026.

This tender presents a significant business growth opportunity for companies operating within the school cleaning services sector, especially SMEs adept in meeting TUPE requirements and executing a comprehensive cleaning schedule in educational settings. Businesses with experience in large-scale cleaning operations during specific periods, such as school terms, would find this contract particularly rewarding. Additionally, firms looking to expand geographically might benefit as the delivery region is situated within the UK. Companies offering competitive pricing and high-quality service standards, as evidenced through the structured evaluation process of both the quality and price during the tender stages, are well-suited to participate competitively in similar future bidding processes.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Riverside School - Cleaning Service

Notice Description

Riverside School is currently out to tender for the provision of a full daily cleaning service. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 05 April 2026. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. There are five employees in the cleaning team that are members of the Local Government Pension Scheme and all details are in the tender documentation.

Lot Information

Lot LOT-0001

Renewal: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056376
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005941-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£466,773 £100K-£500K
Lots Value
£466,773 £100K-£500K
Awards Value
£761,560 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20261 months ago
Submission Deadline
5 Aug 2025Expired
Future Notice Date
Not specified
Award Date
22 Jan 20261 months ago
Contract Period
4 Apr 2026 - 4 Apr 2029 3-4 years
Recurrence
2027-07-22

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
RIVERSIDE SCHOOL
Additional Buyers

MINERVA PROCUREMENT CONSULTANCY SERVICES LIMITED

Contact Name
Ben Jones
Contact Email
tenders@minervapcs.com
Contact Phone
+441256467107, 01256467107

Buyer Location

Locality
BROMLEY
Postcode
BR5 3HS
Post Town
Bromley
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ4 Kent

Local Authority
Basingstoke and Deane
Electoral Ward
Norden
Westminster Constituency
Basingstoke

Supplier Information

Number of Suppliers
1
Supplier Name

ACCELERATE FACILITIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-056376-2026-01-22T16:32:03Z",
    "date": "2026-01-22T16:32:03Z",
    "ocid": "ocds-h6vhtk-056376",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTRV-8184-YZDG",
            "name": "Riverside School",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTRV-8184-YZDG"
            },
            "address": {
                "streetAddress": "Main Road",
                "locality": "Bromley",
                "postalCode": "BR5 3HS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI61"
            },
            "contactPoint": {
                "name": "Ben Jones",
                "email": "Tenders@minervapcs.com",
                "telephone": "+441256467107"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.riversideschool.org.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-07144956",
            "name": "Minerva Procurement Consultancy Services Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07144956"
            },
            "address": {
                "streetAddress": "117 Devonshire House, Aviary Court,",
                "locality": "Basingstoke",
                "postalCode": "RG24 8PE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ37"
            },
            "contactPoint": {
                "name": "Ben Jones",
                "email": "tenders@minervapcs.com",
                "telephone": "01256467107"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement consultancy managing the tender process for Riverside School",
            "details": {
                "url": "http://www.minervapcs.com"
            }
        },
        {
            "id": "GB-COH-04344083",
            "name": "Accelerate Facilities Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04344083"
            },
            "address": {
                "streetAddress": "1st Floor, Corn Exchange Business Centre Market Place",
                "locality": "Ipswich",
                "postalCode": "IP7 5DN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH14"
            },
            "contactPoint": {
                "email": "enquiries@acceleratefacilities.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.acceleratefacilities.com",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTRV-8184-YZDG",
        "name": "Riverside School"
    },
    "tender": {
        "id": "MPN-10335",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Riverside School - Cleaning Service",
        "description": "Riverside School is currently out to tender for the provision of a full daily cleaning service. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 05 April 2026. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. There are five employees in the cleaning team that are members of the Local Government Pension Scheme and all details are in the tender documentation.",
        "status": "complete",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "value": {
            "amountGross": 560127.6,
            "amount": 466773,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Riverside School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. It was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Full details of how to submit are contained within the documents accompanying this tender. https://in-tendhost.co.uk/minervapcs/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-09-02T17:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-08-05T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-14T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "LOT-0001",
                "status": "complete",
                "value": {
                    "amountGross": 560127.6,
                    "amount": 466773,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-05T00:00:00+00:00",
                    "endDate": "2029-04-04T23:59:59+00:00",
                    "maxExtentDate": "2031-04-04T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.",
                "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "041847-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/041847-2025",
                "datePublished": "2025-07-22T09:53:02+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2027-07-22T23:59:59Z"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "LOT-0001"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Riverside School - Cleaning Services",
            "status": "pending",
            "date": "2026-01-22T00:00:00+00:00",
            "value": {
                "amountGross": 913872.67,
                "amount": 761560.56,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-04344083",
                    "name": "Accelerate Facilities Ltd"
                }
            ],
            "items": [
                {
                    "id": "LOT-0001",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90919300",
                            "description": "School cleaning services"
                        }
                    ],
                    "relatedLot": "LOT-0001"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-02T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-05T00:00:00+01:00",
                "endDate": "2029-04-04T23:59:59+01:00",
                "maxExtentDate": "2031-04-04T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each"
            },
            "hasOptions": true,
            "options": {
                "description": "The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years."
            },
            "relatedLots": [
                "LOT-0001"
            ],
            "documents": [
                {
                    "id": "005941-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/005941-2026",
                    "datePublished": "2026-01-22T16:32:03Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-22T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-02T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}