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Pinner Wood School Catering Tender

Pinner Wood School

This public procurement record has 3 releases in its history.

Award

20 Jul 2026 at 16:26

UK7 - Contract Details Notice
Award

11 Nov 2025 at 17:48

UK6 - Contract Award Notice
Tender

22 Jul 2025 at 16:15

UK4 - Tender Notice
Summary of the contracting process

Pinner Wood School, a primary school in Pinner in the London Borough of Harrow, procured school catering services for pupils aged three to 11 and its teaching and support staff. The requirement covers delivery of the school’s catering service through one busy main restaurant and its modern kitchen, with a focus on high meal uptake, consistently good food quality and effective contract support. The successful provider was also required to replace two ageing range cookers with two induction hobs and compatible pans, as part of a capital investment package supporting efficient and sustainable catering. The service is delivered at the school in Pinner, Middlesex, for an estimated school population of about 670 pupils and 80 staff, including the catering team.

This procurement is complete and was awarded to HCL on 10 November 2025, following a two-stage Competitive Flexible procedure under the Light Touch Regime. Three bids reached the final stage, with a maximum of four bidders invited to tender. There was one lot. Evaluation weighted quality at 80% and cost at 20%. The awarded and contracted value is £819,198 excluding VAT (£983,037 including VAT). The contract was signed on 31 December 2025 and runs from 1 January 2026 to 31 December 2028, with an option for up to two further years subject to satisfactory performance and client approval. The supplier must credit the catering procurement costs in its first monthly invoice. The contract is above the relevant threshold.

This award indicates demand for an established school catering operator able to manage a complete primary-school food service, rather than simply supply meals or equipment. Credible competitors would need to demonstrate proactive service management, strong food quality controls, reliable delivery for a substantial pupil population and the ability to increase meal uptake. The requirement also favours providers able to fund or arrange capital investment in catering facilities, including induction cooking equipment and compatible pans, while maintaining an efficient and sustainable operation. Financially robust suppliers should be able to support the school’s commercial requirements, provide confidence in their financial proposal and absorb the procurement cost through the agreed invoicing arrangement. Experience operating a busy restaurant and kitchen in an education setting would be directly relevant.

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Notice Information

Notice Title

Pinner Wood School Catering Tender

Notice Description

Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff, including the catering team. There is one busy main restaurant, equipped with a modern, well-maintained kitchen, serving as the hub of its catering provision. As part of this tender, the school is seeking to replace its two aging range cookers with two new induction hobs and compatible pans. This upgrade is expected to be included within the successful bidder's proposed capital investment package to support an efficient and sustainable catering delivery service. The School Business Manager in collaboration with the Headteacher and Senior Leadership Team (SLT), is committed to enhancing the school's catering services. As part of this commitment, the school is tendering its catering contract to secure a provider that can deliver the very best service for every student at the school. The new contract will commence on 1st of January 2026 for an initial three-year term, with an option to extend for a further two years, subject to satisfactory performance and client agreement on budgets and service levels. This contract is designed to reward proactive management, ensuring high meal uptake, consistently high food quality and tangible contract support. The School, alongside CCL, expects the successful Contractor to reasonably guarantee their financial proposal and maintain excellent service standards. The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the School reserves the right to refine the award criteria throughout. The school also requires the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.

Lot Information

Lot LOT-0001

Renewal: The contract may be extended for a maximum of two years based on satisfactory performance and mutual agreement

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05641b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068416-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
£819,198 £500K-£1M
Contracts Value
£819,198 £500K-£1M

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Nov 202510 months ago
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pinner Wood School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PINNER
Postcode
HA5 3RA
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI London
Local Authority
Harrow
Electoral Ward
Pinner
Westminster Constituency
Ruislip, Northwood and Pinner

Supplier Information

Number of Suppliers
1
Supplier Name

Handicabs Lothian

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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