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TD2296 - The Provision of Bulk Mailing and Printing Services

Derby City Council

This public procurement record has 4 releases in its history.

Award

24 Jul 2026 at 11:38

UK7 - Contract Details Notice
Award

07 Oct 2025 at 13:30

UK6 - Contract Award Notice
TenderUpdate

08 Aug 2025 at 13:48

UK4 - Tender Notice
Tender

23 Jul 2025 at 11:21

UK4 - Tender Notice
Summary of the contracting process

Derby City Council procured a bulk mailing and printing service to produce and dispatch a range of documents required by the Council. This is a public-sector services requirement covering printing, document production, mailing preparation and dispatch rather than a one-off print order. Delivery is in Derby, within the United Kingdom. The Council is the buying organisation and the requirement is suitable for small and medium-sized enterprises. The service sits within the broad business-services and printing category. It may suit firms that combine secure, repeatable document production with high-volume mailing operations, whether delivering the full service directly or coordinating the necessary production and dispatch activities for a public authority.

The procurement is complete and has been awarded through an open procedure. One lot was evaluated on an equal 50% price and 50% quality basis. Ten bids were received, with eight reaching the final stage, all eight from SMEs. The tender deadline was 26 August 2025 at 12:00, enquiries closed on 13 August 2025, and the award period ended on 11 September 2025. Derby City Council awarded the contract to DATAGRAPHIC LIMITED on 7 October 2025 for £1,106,757.82 gross (£922,298.18 excluding VAT). The signed contract is active, valued at £1,744,963.20 gross (£1,454,136 excluding VAT), signed on 27 January 2026, and runs from 5 April 2026 to 4 April 2028, with options extending it in two 12-month increments to 4 April 2030.

This award demonstrates an established requirement for a supplier able to manage the end-to-end production and dispatch of Derby City Council’s bulk documents. A credible future competitor would need dependable printing and mailing capacity, processes capable of handling recurring high-volume public-sector work, and the operational control to deliver accurate documents through to dispatch. Because evaluation gave equal weight to price and quality, suppliers would need to show both cost-effective production and a convincing service model, including evidence of consistent quality and reliable fulfilment. The competition attracted ten bids and eight final-stage bids, all from SMEs, indicating that the requirement can be contested by specialist smaller businesses with suitable printing and mailing capability.

How relevant is this notice?

Notice Information

Notice Title

TD2296 - The Provision of Bulk Mailing and Printing Services

Notice Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council.

Lot Information

Lot 1

Options: There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months).

Renewal: There will be an option to extend the contract for two (2) years in 12-month increments, subject to satisfactory performance and business needs. Maximum contract period is four (4) years (48 months).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056476
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070189-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£922,298 £500K-£1M
Lots Value
£922,298 £500K-£1M
Awards Value
£922,298 £500K-£1M
Contracts Value
£1,454,136 £1M-£10M

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
26 Aug 2025Expired
Future Notice Date
Not specified
Award Date
7 Oct 202510 months ago
Contract Period
5 Apr 2026 - 4 Apr 2028 2-3 years
Recurrence
2029-05-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

DATAGRAPHIC LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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