Tender

Visitor Management & Meeting Room Booking System

YORKSHIRE HOUSING LIMITED

This public procurement record has 2 releases in its history.

TenderCancellation

13 Jan 2026 at 13:53

UK12 - Procurement Termination Notice
Tender

24 Jul 2025 at 09:20

UK4 - Tender Notice
Summary of the contracting process

The procurement process for a "Visitor Management & Meeting Room Booking System" initiated by Yorkshire Housing Limited, located in Leeds, United Kingdom, was focused on delivering a solution that integrates with their existing IT infrastructure. The tender, categorized under the software package and information systems industry, aimed at enhancing capabilities across multiple sites and users. Initially published on 24th July 2025, the procurement was an open competition with a tender period ending on 15th August 2025. Although it reached the award stage, the process was ultimately cancelled in January 2026 due to project reprioritisation, delaying any immediate contract award and necessitating future reevaluation under a new opportunity.

This procurement presented prospective growth opportunities for businesses, particularly those with expertise in developing integrated software solutions for visitor management and booking systems. Companies with robust capabilities in IT infrastructure integration, self-service technologies, and analytics would have been well-positioned to compete. Despite the current cancellation, organisations ready to offer innovative, scalable solutions could benefit when the tender is revisited, as Yorkshire Housing may adjust the scope and potentially increase requirements, thus creating a fertile ground for competitive enterprises in the technology and services sectors.

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Notice Information

Notice Title

Visitor Management & Meeting Room Booking System

Notice Description

Yorkshire Housing requires a suitably qualified and experienced Provider to deliver a room booking and visitor management system. The solution must integrate with our existing IT infrastructure, support multiple sites and users, enable self-service for employees and guests, and provide robust reporting and analytics

Lot Information

Lot LOT-0000

Renewal: Option to extend by 2 periods of 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056529
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002682-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jan 20261 months ago
Submission Deadline
15 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Sep 2025 - 11 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE HOUSING LIMITED
Additional Buyers

MISSING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS10 1FB
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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