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The provision of Maintenance and Minor Developments of AppInterface System

Leicester City Council

This public procurement record has 3 releases in its history.

Award

05 Aug 2026 at 11:25

UK7 - Contract Details Notice
Award

04 Dec 2025 at 09:56

UK6 - Contract Award Notice
Tender

24 Jul 2025 at 17:31

UK4 - Tender Notice
Summary of the contracting process

Leicester City Council procured IT services to maintain and develop its AppInterface system, which supports City Highways and street-lighting work. The requirement covers keeping the existing on-premises applications operational and secure while adapting and migrating them to a new software-as-a-service or cloud solution, in line with the Council’s cloud-first policy. AppInterface includes several applications with data held in an SQL database, plus the separately hosted Spoils website for recording waste materials. The work also includes configuring a new API integration between AppInterface and the Council’s Highways system, Alloy. Delivery is for Leicester City Council in Leicester and the surrounding UKF21 area.

The procurement was an awarded, below-threshold open competition for one lot. Twelve bids were received. Ember Technology Ltd was awarded the contract on 3 December 2025 for £118,300 excluding VAT, or £141,960 including VAT. The signed contract is active, was signed on 18 December 2025, and runs from 1 April 2026 to 31 March 2028, with extensions allowing a maximum period to 31 March 2031. The Council may use call-off options, including API integration per module priced at £8,000 excluding VAT or £9,600 including VAT. Evaluation was based on 70% price and 30% quality, with quality assessed through method statement questions. The lot was identified as suitable for SMEs.

This award demonstrates a defined need for a supplier able to combine software maintenance, cloud and SaaS transition, application development and systems integration for local-government highways operations. A credible competitor would need to keep an existing on-premises platform secure and dependable while planning or delivering migration to cloud hosting, including handling applications with SQL data and a separately hosted waste-recording website. It would also need the technical capability to design and configure APIs linking AppInterface with Alloy, and to deliver modular enhancements when required. The requirement suits an SME-sized technology provider with relevant experience of bespoke business applications, legacy-system support, data migration, cloud architecture and public-sector service continuity. The competitive field included twelve bidders, indicating that a clear delivery method and strong technical evidence would matter alongside price.

How relevant is this notice?

Notice Information

Notice Title

The provision of Maintenance and Minor Developments of AppInterface System

Notice Description

The Council currently manages City Highways and Street lighting work using AppInterface, a solution made up of individual applications largely hosted on-premises, with data stored in an SQL database. The Spoils module is an exception, hosted separately as a standalone website for recording waste materials. In line with our cloud first policy, an on-premises solution is no longer acceptable. A new SaaS or cloud solution is required, which may involve adapting and migrating the current system. Meanwhile, the existing on-premises system must be maintained to remain operational and secure. Additionally, integration with the new Highways system, Alloy, via a new API will need to be configured within the AppInterface system.

Lot Information

Lot 1

Renewal: The total possible contract duration is (5) five years, which consists of an initial term of (2) two years with the option to extend for up to a further (2) two + (1) one years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0565e3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074080-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
£130,000 £100K-£500K
Awards Value
£118,300 £100K-£500K
Contracts Value
£118,300 £100K-£500K

Notice Dates

Publication Date
5 Aug 20263 weeks ago
Submission Deadline
13 Aug 2025Expired
Future Notice Date
Not specified
Award Date
3 Dec 20258 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Ember Technology Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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