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Cleaning Tender (trust wide)

VICTORIA ACADEMIES TRUST

This public procurement record has 2 releases in its history.

Award

08 Oct 2025 at 19:03

UK6 - Contract Award Notice
Tender

24 Jul 2025 at 19:47

UK4 - Tender Notice
Summary of the contracting process

Victoria Academies Trust is overseeing the procurement of a comprehensive cleaning contract for its primary academies across the West Midlands and Worcestershire. The process, managed under an open procedure, reached the award stage on 8 October 2025. The contract covering cleaning services across 10 academies, is valued between £700,000 and £800,000 over three years with potential extensions. It aims to ensure high standards of cleanliness and safety by adhering to MEAT criteria, focusing 40% on cost and 60% on quality. The awarded supplier, Timothy Blacknell, will commence services on 1 December 2025, with a standstill period ending on 17 October, and future potential extensions subject to performance criteria.

This tender provides significant opportunities for businesses specialising in school and facility cleaning services, notably those with capabilities in large-scale operations across diverse locations. SMEs like Timothy Blacknell can gain substantial growth by fulfilling the comprehensive cleaning needs of academies. The contract's scope covers logistic management such as staff supervision, consumables provision, and adherence to health and safety standards. Businesses with expertise in these domains are well-positioned to compete, particularly those that value innovation and exhibit strong performance in service quality, compliance, and cost-efficiency.

How relevant is this notice?

Notice Information

Notice Title

Cleaning Tender (trust wide)

Notice Description

Victoria Academies Trust sought to appoint a single supplier to provide contract cleaning services across its portfolio of primary academies located in the West Midlands and Worcestershire regions. The successful contractor will deliver a full and comprehensive cleaning service, including but not limited to: * Daily classroom and toilet cleaning; * Periodic deep cleans and floor maintenance; * Supply of consumables and equipment; * Supervision, quality control, and staffing management; * Adherence to relevant health and safety legislation and safeguarding requirements. The contract covers approximately [insert total m2] of internal floor area across 10 academies, operating during term time and specified holiday periods, with flexibility for school events and lettings. The estimated total contract value is PS[insert total estimated value, e.g., PS700,000-PS800,000] over an initial three-year term, with an option to extend for a further two years subject to satisfactory performance. The procurement was conducted under the Public Contracts Regulations 2015 and the Procurement Act 2023 using an Open Procedure. Evaluation was based on Most Economically Advantageous Tender (MEAT) criteria, weighted 40% cost and 60% quality.

Lot Information

Lot 1

Renewal: The contract will be awarded for an initial period of three (3) years, commencing on 1 December 2025, with the option to extend by up to two (2) additional periods of one (1) year each. These optional extensions may be exercised at the sole discretion of Victoria Academies Trust and will be subject to satisfactory performance, continued value for money, and the evolving operational needs of the Trust. Extensions will be considered based on: The supplier meeting or exceeding agreed Key Performance Indicators (KPIs), The supplier's ongoing compliance with legal, safeguarding, and health & safety obligations, The Trust's strategic priorities and budgetary constraints. Each extension will be formally agreed in writing before the expiry of the initial or subsequent term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0565ef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063491-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919300 - School cleaning services

90920000 - Facility related sanitation services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£649,572 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 202510 months ago
Submission Deadline
5 Sep 2025Expired
Future Notice Date
Not specified
Award Date
3 Oct 202510 months ago
Contract Period
1 Dec 2025 - 30 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VICTORIA ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SMETHWICK
Postcode
B66 3HH
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sandwell
Electoral Ward
Soho and Victoria
Westminster Constituency
Smethwick

Supplier Information

Number of Suppliers
1
Supplier Name

Timothy Blacknell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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