Planning

Data Lifecycle Management Solution

UK ATOMIC ENERGY AUTHORITY

This public procurement record has 1 release in its history.

Planning

28 Jul 2025 at 11:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The UK Atomic Energy Authority, a central government public authority, is in the planning stage of a procurement process titled "Data Lifecycle Management Solution," set in Oxfordshire, United Kingdom. The procurement is earmarked for the goods category, specifically targeting industry-specific software packages and information systems, with additional services categories. This process aims to find solutions to replace a legacy system, SmarTeam, with a more modern data lifecycle management system, aligning with their current engineering and scientific programmes. The deadline for submissions is set for 19 August 2025, and the projected start date for the contract is 28 February 2026. This planning process includes a market engagement exercise to secure the best solutions for the organisation's future requirements, with further notice expected by 3 November 2025.

This tender presents a notable opportunity for businesses operating in the software package and information system sectors, particularly those specialising in document management and data lifecycle solutions. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, dovetailing perfectly with the Authority's interest in a diverse supplier base. With an estimated contract value of £3,000,000, this procurement offers significant growth potential and long-term engagement for successful bidders, particularly those with innovative solutions that cater to the evolving technical and business needs of the UK Atomic Energy Authority. Businesses in the software and engineering support services can find a robust platform to expand their capabilities and establish key partnerships through this contract.

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Notice Information

Notice Title

Data Lifecycle Management Solution

Notice Description

SmarTeam is a Product Data Management (PDM) system, which underpins UKAEA's current Technical Document Management System (TDMS). Whilst SmarTeam is still operational, it is now classified as a legacy system by the vendor and is increasingly misaligned with UKAEA's evolving business and technical requirements. To safeguard business continuity and mitigate long-term risks, UKAEA is proactively assessing future replacement options. Deliver a Data Lifecycle Management (DLM) solution to UKAEA supporting contemporary Engineering and Scientific programmes e.g. Lithium Breeding Tritium Innovation (LIBRTI) programme. This is a market engagement exercise only and tender publishing dates and contract values are estimates at this stage and are very likely to change. Please download the documents on EU Supply and submit Appendix 1 - Submission Document by the deadline of 19/08/25.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96475&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0566f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043402-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48311000 - Document management software package

48422000 - Software package suites

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
3 Nov 2025Expired
Award Date
Not specified
Contract Period
28 Feb 2026 - 27 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK ATOMIC ENERGY AUTHORITY
Contact Name
Guy Wells
Contact Email
guy.wells@ukaea.uk
Contact Phone
+44 0123546

Buyer Location

Locality
OXFORDSHIRE
Postcode
OX14 3DB
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Sandford & the Wittenhams
Westminster Constituency
Didcot and Wantage

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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