Planning

Registrars IT System

MANCHESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

01 Aug 2025 at 10:51

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Manchester City Council is in the planning stage of a public procurement process aimed at gauging the market for a Registrars IT System. The contract, titled "Registrars IT System," focuses on the software and information systems industry and is set to take place in the Manchester region, specifically UKD33. The process involves a preliminary market engagement exercise meant to assess the capabilities of potential solutions. Interested parties are invited to participate in virtual demonstrations scheduled for the week commencing 8th September 2025, with a submission deadline for the corresponding questionnaire set on 22nd August 2025. This is not yet a formal call for competition, as the Council is still evaluating the feasibility of moving forward to procurement.

This tender provides a fertile ground for businesses specialising in robust and accurate IT solutions for public services, particularly those focusing on stock management and booking systems. Small to medium-sized enterprises (SMEs) that offer innovative, stable, and legally compliant solutions stand a strong chance in this procurement due to the expected contract duration from April 2026 to March 2030. The procurement process represents an opportunity for businesses to expand their client portfolio by collaborating with a prestigious public authority like Manchester City Council, especially for those already registered with the e-business portal, the Chest. Engaging with this tender could lead to long-term growth and the establishment of significant relationships within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Registrars IT System

Notice Description

Manchester City Council is conducting a preliminary market testing for a Registrars IT solution. The system must be robust, stable and provide fully accurate stock management. The complete stock management accuracy is non-negotiable due to legal requirements for the handing of registration certificates. The system will be used to enable citizens to make booking and purchase services provided by the Registrations service.

Planning Information

The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this Preliminary Market Engagement. Manchester City Council is conducting a preliminary market engagement exercise to assess the capability of the Registrars IT System marketplace. The exercise will assist the Council gather insights in advance of a potential future procurement. Please note this is not a call for competition and Manchester City Council reserves the right not to proceed to procurement. We would like to invite you to attend a session in September where you can demonstrate your Registrars IT System solution. Please let us know of your intention to be included in the demonstrations by completing and submitting the 'Preliminary Market Engagement Questionnaire - Registrars IT System' doc via the E-Procurement platform, CHEST. A briefing note outlining the demonstrations (and dates planned to undertake these) is provided via the link below. Companies that have registered will also be required to submit a brief questionnaire, enabling the council to understand your capability in this space. This will be used for information purposes only. Please indicate your interest in participating in the Preliminary Market Engagement Demonstration by submitting the Preliminary Market Engagement Questionnaire - Registrars IT System doc via the E-Procurement platform the Chest, by Friday 22/08/25. The demonstrations will take place virtually on week commencing 08/09/25. The link to the CHES T advert can be found here: https://procontract.due-north.com/Advert?advertId=c5f917a0-116e-f011-813a-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056b2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045154-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20254 months ago
Submission Deadline
Not specified
Future Notice Date
22 Aug 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MANCHESTER CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@manchester.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MANCHESTER
Postcode
M60 2LA
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD33 Manchester
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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