Tender

TMBC IT Networking Equipment - Invitation To Tender

TONBRIDGE & MALLING BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

01 Aug 2025 at 13:51

Summary of the contracting process

Tonbridge & Malling Borough Council has initiated an open tender process for the provision of core networking and Wi-Fi solutions, as part of an infrastructure refresh and data centre creation at their head office in West Malling, UK. The procurement, open to competition below the threshold, is set in the public authority sub-central government category and is classified under internet services. The tender was released on 1st August 2025, with expressions of interest due by 22nd August 2025 and a submission deadline on 29th August 2025. Evaluation will begin the week of 1st September 2025, with the contractor appointment planned for the week of 6th October 2025. The contract start date is scheduled for 14th October 2025 and will extend until 13th October 2028, with possible renewals.

This tender presents growth opportunities for businesses specialising in IT networking and Wi-Fi solutions. Companies with expertise in deploying advanced networking equipment, such as core switches, routers, network edge switches, and Wi-Fi access points, are well-suited to compete. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, given the procurement’s suitability criteria. Featuring a focus on cost and quality, with 60% weightage on cost and 40% on quality, the tender is ideal for businesses aiming to deliver value through innovative technology and service excellence.

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Notice Title

TMBC IT Networking Equipment - Invitation To Tender

Notice Description

Tonbridge and Malling Borough Council is looking for a reputable supplier of Core Networking and Wifi solutions. The Council's Networking and Wi-Fi infrastructure is being refreshed to bring this up to date and to enable leverage of new cutting-edge technologies. This refresh is coinciding with a new data centre creation and will be used to enable a Wi-Fi first approach within our head office in West Malling and our other satellite offices. A new data centre is being created in the head office, this doesn't actually exist yet but the works are looking likely to proceed, if for any reason the space isn't created any new solution would feature in its existing location. The proposed solutions must facilitate seamless administration, scalability, and robust performance through an intuitive graphical user interface (GUI). Key Dates & Timeline for Procurement Tender release: 1st of August 2025 Expression of Interest Deadline: 12:00pm 22nd of August 2025 Deadline for submission of completed tenders: 12:00pm 29th of August 2025 Evaluation: w/c 1st of September 2025 Appointment of contractor: w/c 6th of October 2025

Lot Information

Core Network Requirements

The Council's Networking infrastructure and Wi-Fi infrastructure is being refreshed to bring this up to date and to enable leverage of new cutting-edge technologies. This refresh is coinciding with a new data centre creation and will be used to enable a Wi-Fi first approach within our head office and our other satellite offices. The proposed solutions must facilitate seamless administration, scalability, and robust performance through an intuitive graphical user interface (GUI). The supplier shall be responsible for the provision, configuration, and deployment of the following IT network components: * Core Switch - 2 x clustered 24 port switches most ports can all be 1gb will need fibre ports for connectivity to edge switches requirement for 1 x 10gb fibre link also. * Core Router - Requirements for 4 ethernet ports speed 1GB * Network Edge Switches - 8 x 48 port switches speed 1GB, POE and stackable (4 and 4) 1GB fibre link back to core.

Renewal: Two optional annual extension

Additional Wifi Requirements

The Council's Networking infrastructure and Wi-Fi infrastructure is being refreshed to bring this up to date and to enable leverage of new cutting-edge technologies. This refresh is coinciding with a new data centre creation and will be used to enable a Wi-Fi first approach within our head office and our other satellite offices. The proposed solutions must facilitate seamless administration, scalability, and robust performance through an intuitive graphical user interface (GUI). The supplier shall be responsible for the provision, configuration, and deployment of the following IT network components: * Wi-Fi Access Points (APs) - 44 x Wi-Fi 6E PoE access points * Wi-Fi Controllers - preferably cloud-based

Renewal: Two optional annual extension

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056b75
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045282-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72400000 - Internet services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20256 months ago
Submission Deadline
29 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Oct 2025 - 13 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
TONBRIDGE & MALLING BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@tunbridgewells.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4LZ
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
TLJ46 West Kent

Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

  • https://www.find-tender.service.gov.uk/Notice/045282-2025
    1st August 2025 - Tender notice on Find a Tender
  • www.kentbusinessportal.org.uk
    Project Reference - DN785113 Project Name - TMBC IT Networking Equipment - Invitation To Tender Tenderers interested in this project, must register their interest via The Kent Business Portal. Once registered, all documents will be available, tenderers will also be able to ask any questions through the messaging tab. Tenderers must submit their response via The Kent Business Portal.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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