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24062 Provision for Supply, build and Fit out of a new Mobile Library Vehicle

Cambridgeshire County Council

This public procurement record has 4 releases in its history.

Tender

07 Oct 2026 at 13:07

UK4 - Tender Notice
PlanningUpdate

14 Jul 2026 at 11:34

UK2 - Preliminary Market Engagement Notice
Planning

29 Jun 2026 at 13:12

UK2 - Preliminary Market Engagement Notice
Planning

05 Aug 2025 at 17:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridgeshire County Council is buying the supply, construction and fit-out of one new electric mobile library vehicle. This is an outright purchase, rather than a vehicle lease. The supplier will need to work with the council’s third-party maintenance and servicing contractor, Cambridge City Council Vehicle Engineering Services, to ensure warranties are maintained and used. The vehicle is for delivery in Cambridgeshire. The procurement is for specialist vehicle supply and conversion, specifically a mobile library vehicle (CPV 34144760). The council intends to award one contract to one supplier; the requirement is not split into lots. The vehicle build and fit-out are the focus of the purchase, with maintenance coordination forming part of the work.

The council invited offers through an open procedure, following market engagement. The tender sets an enquiry deadline of 6 November 2026 at 23:59 UTC and a bid deadline of 5 January 2027 at 12:00 UTC. The stated contract period runs from 1 April 2027 to 31 March 2029, with a possible extension of up to 12 months, exercised in periods of at least two months. The maximum estimated value is £300,000 including VAT; this is not guaranteed spend. Payments are linked to agreed project milestones. The contract will be awarded using a price-per-quality-point method: quality questions are weighted individually, and the total quality score is used to assess price, with the lowest cost per unit of quality ranked as most advantageous. Economic and technical selection requirements apply.

This suits vehicle manufacturers, specialist vehicle converters and suppliers able to deliver a complete electric mobile library vehicle, including its build and internal fit-out. The chosen supplier must coordinate with the council’s vehicle maintenance contractor so that warranties are preserved and can be used; experience managing warranty arrangements across a third-party service relationship would therefore be relevant. The single-supplier, single-contract structure favours a business able to take responsibility for the vehicle through the build process rather than firms offering only separate components or services. The council identifies potential exposure to material-cost changes, design changes and project delays, so bidders should be equipped to manage delivery and cost risks. Small and medium-sized businesses and voluntary, community or social enterprises are identified as suitable to compete. Award assessment balances quality against price through a price-per-quality-point approach.

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Notice Information

Notice Title

24062 Provision for Supply, build and Fit out of a new Mobile Library Vehicle

Notice Description

This procurement will be for the supply, build and fit out of a new electric mobile library vehicle, and work with our 3rd party maintenance and servicing contractor Cambridge City Council - Vehicle Engineering Services (CambscityVES)to ensure warranties are maintained and utilised. This procurement will award ONE contract to ONE supplier only. This is an outright purchase and build. The contract is anticipated to commence on 1st January 2027 and will continue for a period of twenty four (24) months unless terminated in accordance with the Conditions of Contract. There is the potential for a contract extension of twelve (12) months depending on both the success in achieving the required outcomes and availability of further funding. The contract term will not include the warranty and defect periods The estimated total value of the contract over the total contract period is a maximum value (inclusive of VAT) of three hundred thousand pounds (PS300,000), but no guarantee is given as to the actual value of the contract

Lot Information

Lot 1

Renewal: There is the potential for a contract extension of up to twelve (12) months depending on both the success in achieving the required outcomes and availability of further funding. The Authority will exercise their right to extend in multiple months, up to the maximum of twelve (12) months. The minimum period in any one instance will be two (2) months. The contract term will not include the warranty and defect periods

Planning Information

This engagement is a follow up from the previous one undertaken last year to seek advice and guidance from the market on : 1) vehicle fuel types - pros and cons 2) whether asking for price against a range of fuel types is a good idea, 3) What would be the best way to evaluate against the different range of pricing of the fuel types If you are interested in participating in the engagement, please message the procurement lead who will share the relevant premarket documents which includes a link to the questionnaire. procurement lead: paul.tamanis-laing@cambridgeshire.gov.uk Engagement window is between 29th June 2026 from 13:30 to 14th July 2026 @ 18:30 the Questionnaire link will not open until 13:15.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0581fc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094726-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34114000 - Specialist vehicles

34144760 - Mobile library vehicles

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20266 days ago
Submission Deadline
5 Jan 20273 months to go
Future Notice Date
1 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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