Notice Information
Notice Title
IS4L Fire Alarm Upgrade
Notice Description
The contract is for a single supplier to provide the IS4L Fire Alarm Upgrade 2025-26 - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF. Overview IS4L Fire alarm system upgrades due to lifecycle and obsolescence and add networking capability to the system, to receive alarms in BACS control room via fibre optic network and implement graphics in Winmag Software so that individual detection points are visible from the control rooms in Plowright and MOD2. Scope of works: 1. Site survey (Pre-tender) 2. Site survey (post-tender) 3. Planning of works with Pirbright EMS. 4. Review of RAMS. 5. Temporary fire detection, such as portable detectors, shall be installed during periods when the permanent fire alarm system is inactive. This is necessary as the building will remain operational during this time. 6. Installation a. Replace existing fire alarm panel. b. Replace existing Addressable Detectors/Call points. c. Replace non-compliant 4 core cabling with 2 core FP cable. d. additional cabling is required to relocate detectors 500mm clear of obstructions and 1m clear of air handling units e. Commissioning and Testing. f. Soak test. g. Graphics package implementation in Winmag Plus. h. Testing of Graphics functionality 7. Verification of Documentation, loop drawing, Schematics, Cause & Effect asset list, test certificates etc.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-058205
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/010549-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
45 - Construction work
51 - Installation services (except software)
-
- CPV Codes
31625000 - Burglar and fire alarms
31625100 - Fire-detection systems
31625200 - Fire-alarm systems
45312100 - Fire-alarm system installation work
51700000 - Installation services of fire protection equipment
Notice Value(s)
- Tender Value
- £42,750 Under £100K
- Lots Value
- £42,750 Under £100K
- Awards Value
- Not specified
- Contracts Value
- £42,096 Under £100K
Notice Dates
- Publication Date
- 5 Feb 20262 weeks ago
- Submission Deadline
- 18 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 7 Jan 20261 months ago
- Contract Period
- 8 Jan 2026 - 31 Mar 2026 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE PIRBRIGHT INSTITUTE
- Contact Name
- Not specified
- Contact Email
- procurement.department@pirbright.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WOKING
- Postcode
- GU24 0NF
- Post Town
- Guildford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ25 West Surrey
- Delivery Location
- TLJ25 West Surrey
-
- Local Authority
- Guildford
- Electoral Ward
- Normandy & Pirbright
- Westminster Constituency
- Surrey Heath
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/010549-2026
5th February 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/046315-2025
5th August 2025 - Tender notice on Find a Tender -
https://in-tendhost.co.uk/thepirbrightinstitute/
The ITT Pack Scan be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home. Upon completion of Appendix H- Confidentiality Agreement, the full ITT pack including Appendix E2 - IS4L-Fire Alarm Asset List & Appendix E3 - Fire Alarm Zone Layout will be issued.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-058205-2026-02-05T14:45:17Z",
"date": "2026-02-05T14:45:17Z",
"ocid": "ocds-h6vhtk-058205",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-00559784",
"name": "THE PIRBRIGHT INSTITUTE",
"identifier": {
"scheme": "GB-COH",
"id": "00559784"
},
"address": {
"streetAddress": "Pirbright Laboratory Ash Road",
"locality": "Woking",
"postalCode": "GU24 0NF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ25"
},
"contactPoint": {
"email": "Procurement.department@pirbright.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.pirbright.ac.uk/",
"classifications": [
{
"id": "publicUndertaking",
"scheme": "UK_CA_TYPE",
"description": "Public undertaking"
}
]
}
},
{
"id": "GB-FTS-173650",
"name": "Churches Fire Security Ltd",
"address": {
"streetAddress": "Fire House, Mayflower Close,",
"locality": "Chandlers Ford, Eastleigh",
"postalCode": "SO534AR",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ35"
},
"contactPoint": {
"email": "Tenders@churchesfire.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"vcse": false
}
}
],
"buyer": {
"id": "GB-COH-00559784",
"name": "THE PIRBRIGHT INSTITUTE"
},
"tender": {
"id": "EMS/IS4LFIRE/2025",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "IS4L Fire Alarm Upgrade",
"description": "The contract is for a single supplier to provide the IS4L Fire Alarm Upgrade 2025-26 - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF. Overview IS4L Fire alarm system upgrades due to lifecycle and obsolescence and add networking capability to the system, to receive alarms in BACS control room via fibre optic network and implement graphics in Winmag Software so that individual detection points are visible from the control rooms in Plowright and MOD2. Scope of works: 1. Site survey (Pre-tender) 2. Site survey (post-tender) 3. Planning of works with Pirbright EMS. 4. Review of RAMS. 5. Temporary fire detection, such as portable detectors, shall be installed during periods when the permanent fire alarm system is inactive. This is necessary as the building will remain operational during this time. 6. Installation a. Replace existing fire alarm panel. b. Replace existing Addressable Detectors/Call points. c. Replace non-compliant 4 core cabling with 2 core FP cable. d. additional cabling is required to relocate detectors 500mm clear of obstructions and 1m clear of air handling units e. Commissioning and Testing. f. Soak test. g. Graphics package implementation in Winmag Plus. h. Testing of Graphics functionality 7. Verification of Documentation, loop drawing, Schematics, Cause & Effect asset list, test certificates etc.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "31625000",
"description": "Burglar and fire alarms"
},
{
"scheme": "CPV",
"id": "31625100",
"description": "Fire-detection systems"
},
{
"scheme": "CPV",
"id": "31625200",
"description": "Fire-alarm systems"
},
{
"scheme": "CPV",
"id": "51700000",
"description": "Installation services of fire protection equipment"
},
{
"scheme": "CPV",
"id": "45312100",
"description": "Fire-alarm system installation work"
}
],
"deliveryAddresses": [
{
"region": "UKJ25",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 51300,
"amount": 42750,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "works",
"aboveThreshold": false,
"submissionMethodDetails": "https://in-tendhost.co.uk/thepirbrightinstitute/",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-09-18T12:00:00+01:00"
},
"otherRequirements": {
"reservedParticipationLocation": {
"gazetteer": {
"scheme": "GB-ONS",
"identifiers": [
"K02000001"
]
}
}
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 51300,
"amount": 42750,
"currency": "AED"
},
"contractPeriod": {
"startDate": "2025-10-20T00:00:00+01:00",
"endDate": "2026-01-23T23:59:59+00:00"
},
"awardCriteria": {
"description": "Quality Technical 50%/ Price 40%/ Other Commercial 10%. See Scoring Matrix in the ITT package for all criteria and weightings"
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "The ITT Pack Scan be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home. Upon completion of Appendix H- Confidentiality Agreement, the full ITT pack including Appendix E2 - IS4L-Fire Alarm Asset List & Appendix E3 - Fire Alarm Zone Layout will be issued.",
"url": "https://in-tendhost.co.uk/thepirbrightinstitute/"
},
{
"id": "046315-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/046315-2025",
"datePublished": "2025-08-05T17:21:39+01:00",
"format": "text/html"
}
]
},
"language": "en",
"awards": [
{
"id": "1",
"status": "active",
"mainProcurementCategory": "works",
"suppliers": [
{
"id": "GB-FTS-173650",
"name": "Churches Fire Security Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "31625000",
"description": "Burglar and fire alarms"
},
{
"scheme": "CPV",
"id": "31625100",
"description": "Fire-detection systems"
},
{
"scheme": "CPV",
"id": "31625200",
"description": "Fire-alarm systems"
},
{
"scheme": "CPV",
"id": "51700000",
"description": "Installation services of fire protection equipment"
},
{
"scheme": "CPV",
"id": "45312100",
"description": "Fire-alarm system installation work"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2026-01-08T00:00:00+00:00",
"endDate": "2026-03-31T23:59:59+01:00"
},
"value": {
"amountGross": 50515.2,
"amount": 42096,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2026-01-07T00:00:00+00:00",
"documents": [
{
"id": "010549-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/010549-2026",
"datePublished": "2026-02-05T14:45:17Z",
"format": "text/html"
}
]
}
]
}