Award

Pan Fleet - Repair of Rotating Machines

TRANSPORT FOR LONDON

This public procurement record has 2 releases in its history.

Award

11 Aug 2025 at 19:39

UK6 - Contract Award Notice
Award

07 Aug 2025 at 14:41

UK5 - Transparency Notice
Summary of the contracting process

Transport for London, a sub-central government public authority, has successfully completed the procurement for the "Pan Fleet - Repair of Rotating Machines" project. This involves the maintenance and repair of key components such as traction motors and compressors across the Transport for London fleet. The procurement, undertaken using a direct award method, was necessitated by the need for consistent and compatible services without disruption. This contract is located in the London region of the United Kingdom and falls under the utilities industry category. Key dates include the standstill period ending on 20th August 2025 and the start of the contract period on 21st August 2025, with the award valued at £4,850,524 before taxes, which was completed with ELECTROMECH RS LTD, a Birmingham-based small to medium enterprise.

This tender brings significant growth opportunities for businesses specialising in fleet management, repair, and maintenance services. Companies that can provide seamless and technically compatible services to maintain or enhance the existing systems will find prospects for collaboration. The direct award method indicates a preference for continuity, suggesting that suppliers with a proven track record in delivering compatible goods or services are well-positioned to compete. Such specialised service providers can leverage this opportunity to establish or bolster long-term relationships with public sector organisations like Transport for London.

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Notice Information

Notice Title

Pan Fleet - Repair of Rotating Machines

Notice Description

This procurement involves services of works for the repairs of rotating machines such as traction motors, motor alternators, compressor units across Pan LuL fleets. The scope of repairs covers categories; * Electrical repairs (e.g., frame, Armature) * Motors Rewinds (e.g., Coils, Stator) * Related Materials (e.g., buy new parts: Case, Coils, Stators) Within LUL fleet, the nature of repairs for rotating machines were predominantly performed under two categories such as complete rewind of armatures and complete rewind of armatures including commutator replacement. This procurement ensures continuation of fleet operation and maintenance. The direct award justification as follows: Additional or repeat goods, services or works - extension or partial replacement There are two direct award justifications under this heading, and both allow a contracting authority to award a public contract to an existing supplier. a) A contracting authority may award a public contract to an existing supplier for additional goods, services, or works that are the same or compatible with existing provisions, whether already supplied or contracted to be supplied, if both (i) a change of supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (ii) that difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.

Procurement Information

There are two direct award justifications under this heading, and both allow a contracting authority to award a public contract to an existing supplier. a) A contracting authority may award a public contract to an existing supplier for additional goods, services, or works that are the same or compatible with existing provisions, whether already supplied or contracted to be supplied, if both (i) a change of supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (ii) that difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058399
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047806-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£4,850,524 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jul 20256 months ago
Contract Period
20 Aug 2025 - 20 Dec 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Saran Vaithiyalingam
Contact Email
saranvaithiyalingam@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

ELECTROMECH RS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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