Award

Open Text Identity Manager & Open Text File Dynamics 2025

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 1 release in its history.

Award

07 Aug 2025 at 19:48

Award Notice
Summary of the contracting process

Sheffield Hallam University has completed a procurement process for IT services under the project titled "Open Text Identity Manager & Open Text File Dynamics 2025". The contract, falling under the services category, is part of the university's effort to manage IT account lifecycles and provisioning file storage. Located in Sheffield (region UKE32), this tender reached the award stage, with the contract being signed on 30th July 2025 for a value of £71,030.40. The procurement process was conducted through a limited method, specifically a direct award procedure due to technical reasons noted in the rationale, which indicates the need for continuity of service.

This tender offers opportunities for businesses specializing in IT services, particularly those capable of offering software development, consulting, and support. Given the specific technologies involved, companies with expertise in managing university IT systems or those aligned with products like Open Text Identity Manager and File Dynamics would be well-suited to such contracts. The procurement was awarded to ST-FOUR LIMITED, which highlights opportunities for SMEs possessing niche technical capabilities to supply similar high-value goods or services within the educational sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Open Text Identity Manager & Open Text File Dynamics 2025

Notice Description

Open Text Identity Manager: https://www.opentext.com/en-gb/products/identity-manager This manages all the lifecycle of University IT accounts i.e. staff, students and others and provides some authentication services to some applications e.g. Blackboard Open Text File Dynamics: https://www.microfocus.com/media/data-sheet/file_dynamics_ds.pdf This manages provisioning file stores for user's files e.g. homespace and shared collaborative storage spaces

Lot Information

Lot 1

4530 x OpenText Identity Manager Identity Administration Standard Core Education 4530 x Storage Manager Education per FTES SW E-LTU Business Support

Procurement Information

Direct Award to maintain continuity of service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0583c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047085-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£71,030 Under £100K

Notice Dates

Publication Date
7 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Jul 20256 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Yayra Hlordzi
Contact Email
yh3908@hallam.shu.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

ST-FOUR

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0583c9-2025-08-07T20:48:11+01:00",
    "date": "2025-08-07T20:48:11+01:00",
    "ocid": "ocds-h6vhtk-0583c9",
    "initiationType": "tender",
    "tender": {
        "id": "2425-53-DTS-YH",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Open Text Identity Manager & Open Text File Dynamics 2025",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "Open Text Identity Manager: https://www.opentext.com/en-gb/products/identity-manager This manages all the lifecycle of University IT accounts i.e. staff, students and others and provides some authentication services to some applications e.g. Blackboard Open Text File Dynamics: https://www.microfocus.com/media/data-sheet/file_dynamics_ds.pdf This manages provisioning file stores for user's files e.g. homespace and shared collaborative storage spaces",
        "lots": [
            {
                "id": "1",
                "description": "4530 x OpenText Identity Manager Identity Administration Standard Core Education 4530 x Storage Manager Education per FTES SW E-LTU Business Support",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKE32"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "Direct Award to maintain continuity of service."
    },
    "awards": [
        {
            "id": "047085-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-5575554",
                    "name": "ST-FOUR LIMITED"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-COH-10005790",
            "name": "Sheffield Hallam University",
            "identifier": {
                "legalName": "Sheffield Hallam University",
                "id": "10005790",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "City Campus",
                "locality": "Sheffield",
                "region": "UKE32",
                "postalCode": "S11WB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Yayra Hlordzi",
                "email": "yh3908@hallam.shu.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.shu.ac.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-5575554",
            "name": "ST-FOUR LIMITED",
            "identifier": {
                "legalName": "ST-FOUR LIMITED",
                "id": "5575554",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Salop View, Sutton",
                "locality": "NEWPORT",
                "region": "UK",
                "postalCode": "TF10 8DQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-4485",
            "name": "Sheffield Hallam University",
            "identifier": {
                "legalName": "Sheffield Hallam University"
            },
            "address": {
                "locality": "Sheffield",
                "postalCode": "S1 1WB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "strategicprocurement@shu.ac.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-10005790",
        "name": "Sheffield Hallam University"
    },
    "contracts": [
        {
            "id": "047085-2025-1",
            "awardID": "047085-2025-1",
            "status": "active",
            "value": {
                "amount": 71030.4,
                "currency": "GBP"
            },
            "dateSigned": "2025-07-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}