Notice Information
Notice Title
Supply And Delivery of Pre Prepared Meals to the Education Authority
Notice Description
Supply and delivery of Pre-Prepared Meals (Individual and Bulk) to school meals kitchens within Northern Ireland Contract period: 01 December 2025 - 30 November 2030 with the option to extend for a further two 12-month extension periods Total awarded value PS335,000 excluding VAT This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place. Department of Education - Schools Plus https://www.educationni.gov.uk/services/schoolsplus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), schoolmeals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI : https://www.nidirect.gov.uk/contacts/furthereducationfecolleges NICIE - https://nicie.org/ Grant Controlled Integrated Education Schools in NI Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included within the EA Pre-School Education Programme (PSEP)
Lot Information
Lot 1
Options: The right to additional purchases while the contract is valid. Additional items may be added to the Contract throughout the Term with the agreement of both the Buyer and the Supplier. This may include any individual or bulk pre-prepared meals options that may be required throughout the duration of the Contract. Any items added to the Contract during the Term must be in line with the Pricing submitted with similar items at tender.
Renewal: Two 12 month optional extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05849c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/074243-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
15 - Food, beverages, tobacco and related products
-
- CPV Codes
15894200 - Prepared meals
15894210 - School meals
15894300 - Prepared dishes
Notice Value(s)
- Tender Value
- £335,000 £100K-£500K
- Lots Value
- £335,000 £100K-£500K
- Awards Value
- £335,000 £100K-£500K
- Contracts Value
- £335,000 £100K-£500K
Notice Dates
- Publication Date
- 17 Nov 20252 weeks ago
- Submission Deadline
- 8 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 27 Oct 20251 months ago
- Contract Period
- 1 Dec 2025 - 30 Nov 2030 Over 5 years
- Recurrence
- 2032-03-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE EDUCATION AUTHORITY NI
- Additional Buyers
- Contact Name
- catering.procure@eani.org.uk
- Contact Email
- catering.procure@eani.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BELFAST
- Postcode
- BT1 2NQ
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN06 Belfast
- Delivery Location
- TLN Northern Ireland
-
- Local Authority
- Belfast
- Electoral Ward
- Duncairn
- Westminster Constituency
- Belfast North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/074243-2025
17th November 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/068709-2025
27th October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/047438-2025
8th August 2025 - Tender notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05849c-2025-11-17T09:38:43Z",
"date": "2025-11-17T09:38:43Z",
"ocid": "ocds-h6vhtk-05849c",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PPHJ-6982-JPXY",
"name": "The Education Authority NI",
"identifier": {
"scheme": "GB-PPON",
"id": "PPHJ-6982-JPXY"
},
"address": {
"streetAddress": "40 Academy Street",
"locality": "Belfast",
"postalCode": "BT1 2NQ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKN06"
},
"contactPoint": {
"name": "catering.procure@eani.org.uk",
"email": "catering.procure@eani.org.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthorityCentralGovernment",
"description": "Public authority - central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-NIR",
"description": "Northern Irish devolved regulations apply"
}
]
}
},
{
"id": "GB-COH-NI006894",
"name": "HENDERSON FOODSERVICE LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "NI006894"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PTDD-2623-PPYP"
}
],
"address": {
"streetAddress": "1 Hightown Avenue",
"locality": "Newtownabbey",
"postalCode": "BT36 4RT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKN0D"
},
"contactPoint": {
"email": "HFLContracts@henderson-group.com"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.henderson-foodservice.com",
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PPHJ-6982-JPXY",
"name": "The Education Authority NI"
},
"tender": {
"id": "CAT-25-012",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Supply And Delivery of Pre Prepared Meals to the Education Authority",
"description": "Supply and delivery of Pre-Prepared Meals (Individual and Bulk) to school meals kitchens within Northern Ireland Contract period: 01 December 2025 - 30 November 2030 with the option to extend for a further two 12-month extension periods Total awarded value PS335,000 excluding VAT This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place. Department of Education - Schools Plus https://www.educationni.gov.uk/services/schoolsplus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), schoolmeals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI : https://www.nidirect.gov.uk/contacts/furthereducationfecolleges NICIE - https://nicie.org/ Grant Controlled Integrated Education Schools in NI Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included within the EA Pre-School Education Programme (PSEP)",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15894200",
"description": "Prepared meals"
},
{
"scheme": "CPV",
"id": "15894210",
"description": "School meals"
},
{
"scheme": "CPV",
"id": "15894300",
"description": "Prepared dishes"
}
],
"deliveryAddresses": [
{
"region": "UKN",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 402000,
"amount": 335000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"submissionMethodDetails": "Tenders or requests to participate must be submitted electronically via https://etendersni.gov.uk/epps",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-09-08T15:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-09-01T15:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-11-10T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 402000,
"amount": 335000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Proposed Methodology",
"description": "Full details can be found in the CfTdocuments section on eTenderNI https://etendersni.gov.uk/epps",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality of Samples - Product Characteristics",
"description": "Full details can be found in the CfTdocuments section on eTenderNI https://etendersni.gov.uk/epps",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"description": "Full details can be found in the CfTdocuments section on eTenderNI https://etendersni.gov.uk/epps",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "technical",
"description": "CoP 1 Technical ability to perform the contract - Previous Experience"
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-12-01T00:00:00+00:00",
"endDate": "2030-11-30T23:59:59+00:00",
"maxExtentDate": "2032-11-30T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "Two 12 month optional extensions"
},
"hasOptions": true,
"options": {
"description": "The right to additional purchases while the contract is valid. Additional items may be added to the Contract throughout the Term with the agreement of both the Buyer and the Supplier. This may include any individual or bulk pre-prepared meals options that may be required throughout the duration of the Contract. Any items added to the Contract during the Term must be in line with the Pricing submitted with similar items at tender."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "047438-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/047438-2025",
"datePublished": "2025-08-08T17:14:46+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2032-03-01T23:59:59+00:00"
}
]
},
"contractTerms": {
"financialTerms": "Full details can be found in the CfT documents section on eTenderN - Ihttps://etendersni.gov.uk/epps"
},
"riskDetails": "The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract."
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Supply And Delivery of Pre Prepared Meals to the Education Authority",
"status": "active",
"date": "2025-10-27T00:00:00Z",
"value": {
"amountGross": 402000,
"amount": 335000,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-NI006894",
"name": "HENDERSON FOODSERVICE LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15894200",
"description": "Prepared meals"
},
{
"scheme": "CPV",
"id": "15894210",
"description": "School meals"
},
{
"scheme": "CPV",
"id": "15894300",
"description": "Prepared dishes"
}
],
"deliveryAddresses": [
{
"region": "UKN",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-11-05T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2025-12-01T00:00:00Z",
"endDate": "2030-11-30T23:59:59Z",
"maxExtentDate": "2032-11-30T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for a further two 12 month extension periods"
},
"hasOptions": true,
"options": {
"description": "The right to additional purchases while the contract is valid. The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required."
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "068709-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/068709-2025",
"datePublished": "2025-10-27T16:34:36Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-10-27T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-11-06T23:59:59Z",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Supply And Delivery of Pre Prepared Meals to the Education Authority",
"status": "active",
"period": {
"startDate": "2025-12-01T00:00:00+00:00",
"endDate": "2030-11-30T23:59:59+00:00",
"maxExtentDate": "2032-11-30T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for a further two 12-month extension periods"
},
"hasOptions": true,
"options": {
"description": "The right to additional purchases which fall under the scope of the contract, while the contract is valid. The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required."
},
"value": {
"amountGross": 402000,
"amount": 335000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-11-07T00:00:00+00:00",
"noAgreedMetricsRationale": "The contract value is NOT more than PS5 million including VAT",
"documents": [
{
"id": "074243-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/074243-2025",
"datePublished": "2025-11-17T09:38:43Z",
"format": "text/html"
}
]
}
]
}