Award

Notice for: Committee Management IT system

WEST SUFFOLK COUNCIL

This public procurement record has 3 releases in its history.

Award

28 Jan 2026 at 13:44

UK7 - Contract Details Notice
Award

01 Sep 2025 at 07:41

UK6 - Contract Award Notice
Award

13 Aug 2025 at 08:23

UK5 - Transparency Notice
Summary of the contracting process

West Suffolk Council has awarded a contract for the renewal of the Modern.Gov Committee Management IT System to Civica UK Limited. The procurement process, initiated as a direct method without competition due to being below the threshold, falls under the category of goods related to software packages and information systems. The contract, awarded on 28th January 2026, involves delivery to Bury St Edmunds, United Kingdom, within the UKH14 region. The procurement stage is complete, with the contract set to commence on 1st November 2025 and end on 31st October 2027, with an option for a one-year extension until October 2028.

This tender presents a substantial opportunity for businesses involved in IT systems, particularly those specialising in committee management software, to engage with public sector clients. Civica UK Limited, a large-scale enterprise, was awarded the contract valued at approximately £44,967 (gross £53,960.4), highlighting opportunities in the software and information systems sector. The opportunity is particularly suitable for established firms well-versed in direct procurement and capable of delivering high-quality IT solutions efficiently.

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Notice Information

Notice Title

Notice for: Committee Management IT system

Notice Description

Modern.Gov Committee Management System - Contract Renewal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0586aa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007610-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£44,967 Under £100K
Contracts Value
£44,967 Under £100K

Notice Dates

Publication Date
28 Jan 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Aug 20256 months ago
Contract Period
1 Nov 2025 - 31 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUFFOLK COUNCIL
Contact Name
Not specified
Contact Email
procurement@westsuffolk.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 3YU
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Minden
Westminster Constituency
Bury St Edmunds and Stowmarket

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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