Award

Event Hire Services for University Graduation Ceremonies

YORK ST JOHN UNIVERSITY

This public procurement record has 1 release in its history.

Award

13 Aug 2025 at 09:05

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process was initiated by York St John University, a sub-central government public authority located in York, United Kingdom. The contract titled "Event Hire Services for University Graduation Ceremonies" falls under the services industry category and involves hiring venue space along with organ and organist services for the university's annual graduation ceremonies. The procurement process has reached the Award stage, with a direct procurement method being employed due to the specific requirements and unique nature of the venue. The contract spans from 17th November 2025 to 21st November 2025, with the award being signed on 12th August 2025.

This contract presents growth opportunities for businesses specialising in event services and cultural event organisation, particularly those familiar with or capable of providing unique venue services without competition, as demonstrated by The Chapter of York, a large registered charity, being awarded the contract. Small to medium-sized enterprises (SMEs) with skills in high-profile event staffing or possessing unique venues could find similar opportunities for future academic ceremonies or cultural events, provided they can meet specific and unique service requirements efficiently.

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Notice Information

Notice Title

Event Hire Services for University Graduation Ceremonies

Notice Description

Hire of venue space, organ, and organist services for the university's annual graduation ceremonies, including setup and rehearsal periods. The contract was awarded as a regulated below-threshold contract with an estimated value of less than the current threshold amount for services. Due to the unique nature of the venue and the specific requirements of the University's graduation ceremonies, the services were procured from the sole provider of the venue. To view this notice, please click here: https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=973083602

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0586b6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048266-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£120,403 £100K-£500K

Notice Dates

Publication Date
13 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Aug 20256 months ago
Contract Period
17 Nov 2025 - 21 Nov 2025 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORK ST JOHN UNIVERSITY
Contact Name
Paul Revell
Contact Email
p.revell@yorksj.ac.uk
Contact Phone
01904 876611

Buyer Location

Locality
YORK
Postcode
YO31 7EX
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Guildhall
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

THE CHAPTER OF YORK (REGISTERED CHARITY 1201499

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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