Award

Copyright Licensing Agency Annual License

COVENTRY UNIVERSITY

This public procurement record has 3 releases in its history.

Award

27 Aug 2025 at 14:07

UK7 - Contract Details Notice
Award

14 Aug 2025 at 12:04

UK6 - Contract Award Notice
Award

14 Aug 2025 at 12:00

UK5 - Transparency Notice
Summary of the contracting process

This public procurement process, initiated by Coventry University, pertains to the award of an annual Copyright Licensing Agency License, essential for all UK higher education institutions to legally photocopy and scan materials supporting teaching, learning, and research. The procurement falls under the services category and involves a direct award procurement method, justified by the need to prevent legal non-compliance risks. Located at Priory Street, Coventry, the university, a sub-central government public authority, awarded the contract to COPYRIGHT LICENSING AGENCY LIMITED (THE), situated in London. The contract was signed on 27 August 2025, with the period of service covering from 1 September 2025 to 31 August 2026. The gross contract value is £276,632.04.

This tender presents an opportunity for businesses specialising in licensing and intellectual property services to engage with Coventry University and potentially other UK higher education institutions. While this specific licence was awarded directly, businesses in the sector can explore similar opportunities where their expertise in compliance and intellectual property may be in high demand. Companies similar to COPYRIGHT LICENSING AGENCY LIMITED, especially those classified as SMEs, can utilise such awarded contracts to bolster their portfolios, showcasing their competence in handling large-scale institutional needs across the UK.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Copyright Licensing Agency Annual License

Notice Description

This is an annual license all UK HE institutions must hold in order to legally photocopy and scan material in support of teaching, learning and research.

Procurement Information

This is an annual license all UK HE institutions must hold in order to legally photocopy and scan material in support of teaching, learning and research. Risk of legal non-compliance and legal action from publishers and other copyright holders if license not held

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0587dc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051652-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79980000 - Subscription services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£276,632 £100K-£500K
Contracts Value
£276,632 £100K-£500K

Notice Dates

Publication Date
27 Aug 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Jul 20256 months ago
Contract Period
31 Aug 2025 - 31 Aug 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@coventry.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

COPYRIGHT LICENSING AGENCY LIMITED(THE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0587dc-2025-08-27T15:07:35+01:00",
    "date": "2025-08-27T15:07:35+01:00",
    "ocid": "ocds-h6vhtk-0587dc",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMMH-2339-NMGH",
            "name": "Coventry University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMMH-2339-NMGH"
            },
            "address": {
                "streetAddress": "Priory Street",
                "locality": "Coventry",
                "postalCode": "CV1 5FB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG33"
            },
            "contactPoint": {
                "email": "Procurement@coventry.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01690026",
            "name": "COPYRIGHT LICENSING AGENCY LIMITED(THE)",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01690026"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGDX-9378-YHQQ"
                }
            ],
            "address": {
                "streetAddress": "Third Floor, 6 Hays Lane",
                "locality": "London",
                "postalCode": "SE1 2HB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "email": "portalpayment@cla.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.cla.co.uk",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMMH-2339-NMGH",
        "name": "Coventry University"
    },
    "tender": {
        "id": "PA-SC-1671-25-WP",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Copyright Licensing Agency Annual License",
        "description": "This is an annual license all UK HE institutions must hold in order to legally photocopy and scan material in support of teaching, learning and research.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "This is an annual license all UK HE institutions must hold in order to legally photocopy and scan material in support of teaching, learning and research. Risk of legal non-compliance and legal action from publishers and other copyright holders if license not held",
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersIntellectualPropertyExclusiveRights"
            },
            {
                "id": "singleSuppliersTechnicalReasons"
            }
        ],
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "value": {
                "amountGross": 276632.04,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-01690026",
                    "name": "COPYRIGHT LICENSING AGENCY LIMITED(THE)"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79980000",
                            "description": "Subscription services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-09-01T00:00:00+01:00",
                "endDate": "2026-08-31T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "048741-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/048741-2025",
                    "datePublished": "2025-08-14T13:00:52+01:00",
                    "format": "text/html"
                },
                {
                    "id": "048742-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/048742-2025",
                    "datePublished": "2025-08-14T13:04:02+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-08-27T23:59:59+01:00",
                    "status": "scheduled"
                }
            ],
            "date": "2025-08-01T00:00:00+01:00",
            "standstillPeriod": {
                "endDate": "2025-08-26T23:59:59+01:00"
            }
        }
    ],
    "language": "en",
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-09-01T00:00:00+01:00",
                "endDate": "2026-08-31T23:59:59+01:00"
            },
            "value": {
                "amountGross": 276632.04,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-08-27T00:00:00+01:00",
            "noAgreedMetricsRationale": "Not applicable",
            "documents": [
                {
                    "id": "051652-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/051652-2025",
                    "datePublished": "2025-08-27T15:07:35+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}