Planning

SOL - AI Case Recording

SOLIHULL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

PlanningUpdate

29 Aug 2025 at 13:46

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

15 Aug 2025 at 10:16

UK2 - Preliminary Market Engagement Notice
Planning

14 Aug 2025 at 13:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Solihull Metropolitan Borough Council is currently in the planning stage for a procurement initiative titled "SOL - AI Case Recording," aimed at acquiring a digital recording support tool for use in casework. This initiative falls within the software programming and consultancy services industry category, and targets solutions compatible with commonly used devices like laptops and smartphones, offering functionalities such as conversation recording and meeting summaries. The contracting process is guided by legal basis outlined in UKPGA 2023/54, and is supported by preliminary market engagement (PME) activities. Interested providers are encouraged to submit their interest via the e-procurement portal by 27th August 2025. Future notices are expected by 12th September 2025, with services planned for delivery in the UKG32 region of the United Kingdom, spanning from 1st August 2026 to 31st July 2029.

This procurement presents a lucrative opportunity for businesses specialising in digital solutions, software programming, and social work services without accommodation. Companies, particularly SMEs and VCSEs, poised to provide innovative digital tools for sensitive environments like social work or professional settings will find this tender beneficial for business growth. The focus on advanced features such as direct output exportation into preferred formats aligns well with the capabilities of technology firms equipped to deliver high-quality digital solutions. Engaging in this contract can enhance expertise, expand client portfolios, and facilitate entry into public sector markets, providing a robust platform for organisational development and expansion.

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Notice Information

Notice Title

SOL - AI Case Recording

Notice Description

PME to understand the availability, capability, and readiness of providers who can offer a digital recording support tool. We are looking for a solution that: * Enables recording of conversations (e.g., between practitioners and families or between professionals). * Is compatible with commonly used devices such as laptops and smartphones. * Can generate summaries of discussions, including meetings, in line with our casework templates. * Can export outputs directly into formats that align with our internal recording standards.

Planning Information

PME to be undertaken, with interest and submission to be submitted via the e-procurement portal. Portal Site https://solihull.my.site.com/login?ec=302&inst=Sj&startURL=/home/home.jsp

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058813
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052504-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

85 - Health and social work services

CPV Codes

72200000 - Software programming and consultancy services

72500000 - Computer-related services

85312000 - Social work services without accommodation

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Aug 20255 months ago
Submission Deadline
Not specified
Future Notice Date
12 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOLIHULL METROPOLITAN BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procteam@solihull.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
TLG32 Solihull
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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