Notice Information
Notice Title
Civils Maintenance Manual Authoring for Midland Metro Limited (MML)- Expression of Interest (EOI)
Notice Description
Civils Maintenance Manual Authoring Midland Metro Limited (MML) is seeking expressions of interest from suitably qualified and experienced suppliers to support the development of a new Civils Maintenance Manual for our internal maintenance team. We currently operate with a legacy manual that is significantly outdated and lacking in structure, clarity, and usability. We are therefore looking for a supplier who can work closely with our in-house civils maintenance personnel to review existing practices, shadow operational activities, and translate these into a structured, practical and professional maintenance manual. Scope of Work The appointed supplier will be expected to: Shadow members of the civils maintenance team to understand core tasks and methods of work. Translate operational knowledge into clearly defined maintenance job cards, each including: Task description Tools and equipment Safety precautions Visual references or diagrams (where appropriate) Estimated durations or resource requirements Develop a maintenance frequency matrix (star chart) identifying what tasks are carried out, and at what frequency (daily, weekly, monthly, annually, etc.). Include relevant generic safety guidance aligned to the team's use of plant and machinery. Consult with the team to identify any new work activities or job types not previously documented and include these within the scope. Provide iterations of the manual for team review and feedback, refining content accordingly. Format the final document using a standardised template (to be provided by MML) to align with other maintenance manuals used across the organisation. Offer, where possible, recommendations on best practice and additional resources that can support future training or safe system of work improvements. Timescales The final approved manual must be delivered no later than March 2026 (This is a key requirement of the work). MML is seeking a supplier who can commence this work swiftly and progress at pace. Supplier Requirements Interested parties should be able to demonstrate: Experience developing technical or operational maintenance documentation, preferably in an engineering, transport, or infrastructure environment. Ability to engage with and shadow operational teams effectively. Strong technical writing and document formatting skills. Knowledge of maintenance best practice and safety in civil or infrastructure environments. Please can you submit your interest by emailing the following contact by no later than the Friday 12th September 2025 12 noon. Abdirahman Abdullahi - MML Procurement and Contracts Officer Email: abdirahman.abdullahi@westmidlandsmetro.com
Planning Information
Civils Maintenance Manual Authoring Midland Metro Limited (MML) is seeking expressions of interest from suitably qualified and experienced suppliers to support the development of a new Civils Maintenance Manual for our internal maintenance team. We currently operate with a legacy manual that is significantly outdated and lacking in structure, clarity, and usability. We are therefore looking for a supplier who can work closely with our in-house civils maintenance personnel to review existing practices, shadow operational activities, and translate these into a structured, practical and professional maintenance manual. Scope of Work The appointed supplier will be expected to: Shadow members of the civils maintenance team to understand core tasks and methods of work. Translate operational knowledge into clearly defined maintenance job cards, each including: Task description Tools and equipment Safety precautions Visual references or diagrams (where appropriate) Estimated durations or resource requirements Develop a maintenance frequency matrix (star chart) identifying what tasks are carried out, and at what frequency (daily, weekly, monthly, annually, etc.). Include relevant generic safety guidance aligned to the team’s use of plant and machinery. Consult with the team to identify any new work activities or job types not previously documented and include these within the scope. Provide iterations of the manual for team review and feedback, refining content accordingly. Format the final document using a standardised template (to be provided by MML) to align with other maintenance manuals used across the organisation. Offer, where possible, recommendations on best practice and additional resources that can support future training or safe system of work improvements. Timescales The final approved manual must be delivered no later than March 2026 (This is a key requirement of the work). MML is seeking a supplier who can commence this work swiftly and progress at pace. Supplier Requirements Interested parties should be able to demonstrate: Experience developing technical or operational maintenance documentation, preferably in an engineering, transport, or infrastructure environment. Ability to engage with and shadow operational teams effectively. Strong technical writing and document formatting skills. Knowledge of maintenance best practice and safety in civil or infrastructure environments. Please can you submit your interest by emailing the following contact by no later than the Friday 12th September 2025 12 noon. Abdirahman Abdullahi – MML Procurement and Contracts Officer Email: abdirahman.abdullahi@westmidlandsmetro.com
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-058873
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/048954-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
71311000 - Civil engineering consultancy services
71311100 - Civil engineering support services
71311200 - Transport systems consultancy services
71311230 - Railway engineering services
71311300 - Infrastructure works consultancy services
71312000 - Structural engineering consultancy services
71315200 - Building consultancy services
71315210 - Building services consultancy services
71500000 - Construction-related services
72246000 - Systems consultancy services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 14 Aug 20256 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 12 Sep 2025Expired
- Award Date
- Not specified
- Contract Period
- 3 Nov 2025 - 27 Feb 2026 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WEST MIDLANDS COMBINED AUTHORITY
- Contact Name
- Not specified
- Contact Email
- procurement.team@wmca.org.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B19 3SD
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG West Midlands (England)
-
- Local Authority
- Birmingham
- Electoral Ward
- Newtown
- Westminster Constituency
- Birmingham Ladywood
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/048954-2025
14th August 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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