Award

UK REiif Event Planning and Management

EAST MIDLANDS COMBINED COUNTY AUTHORITY

This public procurement record has 3 releases in its history.

Award

16 Apr 2026 at 10:43

Tender

23 Oct 2025 at 11:10

Planning

15 Aug 2025 at 08:43

Summary of the contracting process

The procurement process initiated by the East Midlands Combined County Authority (EMCCA) is focused on event planning and management for the UK's Real Estate Investment and Infrastructure Forum (UKREiiF), which will be held at Royal Armouries Museum and New Dock, Leeds City Centre from 19th to 21st May 2026. This public procurement involves an open competition within the Industry Category of Event Services, with the tender status recently marked as complete as of 16th April 2026. The contract, DN787147, was awarded to PERISCOPE LIVE LIMITED for the design and management of the East Midlands pavilion, starting from 1st April 2026 until 31st May 2026. The process undertaken was below the procurement threshold, managed by Nottinghamshire County Council on behalf of EMCCA.

This tender represents significant opportunities for businesses with a strong portfolio in event management services to expand their reach and portfolio. The contract's value is £129,840.8, and the project involves comprehensive planning and the execution of pavilion design, branding, furnishing, and technical elements, alongside digital and physical asset coordination. Small and medium enterprises (SMEs) based in the East Midlands, with capabilities in exhibition and congress organisation services like technical setup and AV support, are well-suited to compete for such contracts, fostering regional growth through partnership building and sector-specific proficiency.

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Notice Title

UK REiif Event Planning and Management

Notice Description

UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day real estate event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, councils and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment. The 2026 event is due to be held at Location: Royal Armouries Museum and New Dock, Leeds City Centre between May 19-21 2026. To ensure a high-quality, coherent, and impactful presence at UKREiiF 2026, EMCCA have appointed a single supplier to design, deliver and manage all aspects of the East Midlands pavilion including: * Develop and deliver all pavilion design, branding and furnishing * Construct the pavilion interior and manage all technical/AV elements * Coordinate with EMCCA and partners on digital, print, and physical assets * Manage install, live event support including AV, and breakdown logistics * Attend weekly EMCCA calls and fortnightly partner calls from the Jan 2026 onwards.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05888f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034597-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79950000 - Exhibition, fair and congress organisation services

79952000 - Event services

Notice Value(s)

Tender Value
£156,000 £100K-£500K
Lots Value
£156,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£129,840 £100K-£500K

Notice Dates

Publication Date
16 Apr 20261 weeks ago
Submission Deadline
18 Nov 2025Expired
Future Notice Date
8 Sep 2025Expired
Award Date
31 Mar 20263 weeks ago
Contract Period
31 Mar 2026 - 31 May 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST MIDLANDS COMBINED COUNTY AUTHORITY
Additional Buyers

NOTTINGHAMSHIRE COUNTY COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S40 1UT
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire

Local Authority
Rushcliffe
Electoral Ward
Trent Bridge
Westminster Constituency
Rushcliffe

Supplier Information

Number of Suppliers
1
Supplier Name

PERISCOPE LIVE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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