Tender

UK REiiF Event Planning 2026-EMCCA

EAST MIDLANDS COMBINED COUNTY AUTHORITY

This public procurement record has 2 releases in its history.

Tender

23 Oct 2025 at 11:10

UK4 - Tender Notice
Planning

15 Aug 2025 at 08:43

UK3 - Planned Procurement Notice
Summary of the contracting process

The East Midlands Combined County Authority is seeking a supplier to design, deliver, and manage the East Midlands pavilion at the UK's largest real estate investment and infrastructure forum, UK REiiF 2026, which will be held at the Royal Armouries Museum and New Dock, Leeds City Centre from 19 to 21 May 2026. This open procurement process, managed on behalf of EMCCA by Nottinghamshire County Council, is positioned within the services category specifically targeting exhibition, fair, and congress organisation services. The procurement stage is currently active with a tender deadline set for 18 November 2025. Interested parties are encouraged to submit their tenders electronically via the provided submission link.

This opportunity presents substantial potential for business growth for companies with proven expertise in event management and a dedication to partnership collaboration, particularly within the East Midlands. Suitable businesses include SMEs capable of providing a comprehensive service including design, branding, technical management, and logistics for large-scale events. The contract, valued at £156,000, runs from January to May 2026, providing a platform for suppliers to showcase their capabilities and engage with an influential network of developers, investors, and civic leaders. This tender not only targets those with a strong record in industry-specific roles but also offers a chance to deliver a significant showcase project that could enhance a supplier's industry reputation.

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Notice Information

Notice Title

UK REiiF Event Planning 2026-EMCCA

Notice Description

UKREiiF is the UK's largest real estate investment and infrastructure forum. It is a three-day real estate event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, councils and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment. The 2026 event is due to be held at Location: Royal Armouries Museum and New Dock, Leeds City Centre between May 19-21 2026. To ensure a high-quality, coherent, and impactful presence at UKREiiF 2026, EMCCA would like to appoint a single supplier to design, deliver and manage all aspects of the East Midlands pavilion including: * Develop and deliver all pavilion design, branding and furnishing * Construct the pavilion interior and manage all technical/AV elements * Coordinate with EMCCA and partners on digital, print, and physical assets * Manage install, live event support including AV, and breakdown logistics * Attend weekly EMCCA calls and fortnightly partner calls from the Jan 2026 onwards. EMCCA is looking for a supplier with a strong track record in event management to udnertake this project. A commitment to working with partners within the East Midlands is also expected. Bidders may be required to deliver a presentation in relation to the project at the EMCCA offices in Chesterfield, Derbyshire on 2nd December 2025. It is expected that the successful supplier will commnence work on the project in early January 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05888f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067769-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£156,000 £100K-£500K
Lots Value
£156,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20254 months ago
Submission Deadline
18 Nov 2025Expired
Future Notice Date
8 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 May 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST MIDLANDS COMBINED COUNTY AUTHORITY
Additional Buyers

NOTTINGHAMSHIRE COUNTY COUNCIL

Contact Name
Not specified
Contact Email
procurement@eastmidsdevo.org.uk, prpc@nottscc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHESTERFIELD
Postcode
S40 1UT
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Rushcliffe
Electoral Ward
Trent Bridge
Westminster Constituency
Rushcliffe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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