Retail - Supply of Books, Calendars & Postcards

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058a0b-2026-02-03T14:52:12Z",
    "date": "2026-02-03T14:52:12Z",
    "ocid": "ocds-h6vhtk-058a0b",
    "description": "Please note that HES cannot sign up to suppliers T&Cs. HES will not negotiate at point of award or post contract award. (SC Ref:814873)",
    "initiationType": "tender",
    "tender": {
        "id": "HES/C/4313",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Retail - Supply of Books, Calendars & Postcards",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "22110000",
            "description": "Printed books"
        },
        "mainProcurementCategory": "goods",
        "description": "HES and The Scottish Parliament Shop are looking to establish a framework contract that will cover the supply of Retail books, calendars and postcards to various locations across the country.",
        "lots": [
            {
                "id": "1",
                "description": "Please see Document 2 Specification for full details of the requirement.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "80%"
                        },
                        {
                            "type": "price",
                            "description": "20%"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "80%"
                        },
                        {
                            "type": "price",
                            "description": "20%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Once the initial 2 years are up, there will be an option to extend the contract by a further 2 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-09-17T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-09-17T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-09-17T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "If all extensions are used then the contract will be up for retender in 2029"
        },
        "techniques": {
            "hasFrameworkAgreement": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1169",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316688866",
                "email": "procurement@hes.scot",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://historicenvironment.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
                "classifications": [
                    {
                        "id": "NATIONAL_AGENCY",
                        "scheme": "TED_CA_TYPE",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Built Environment, Tourism, Heritage, Conservation"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Built Environment, Tourism, Heritage, Conservation"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-595",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-173389",
            "name": "The Scottish Parliament Shop",
            "identifier": {
                "legalName": "The Scottish Parliament Shop"
            },
            "address": {
                "locality": "Edinburgh",
                "region": "UKM75",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "karyn.hynd@parliament.scot"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://shop.parliament.scot/"
            }
        },
        {
            "id": "GB-FTS-173390",
            "name": "Rhodawn Ltd - Bookspeed",
            "identifier": {
                "legalName": "Rhodawn Ltd - Bookspeed"
            },
            "address": {
                "streetAddress": "16 Salamander Yards",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH6 7DD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-69606",
            "name": "Lomond Books Ltd",
            "identifier": {
                "legalName": "Lomond Books Ltd"
            },
            "address": {
                "streetAddress": "12-14 Freskyn Place, East Mains Industrial Estate",
                "locality": "Broxburn",
                "region": "UKM78",
                "postalCode": "EH52 5NF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1506855955"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1169",
        "name": "Historic Environment Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807542"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807542"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "009530-2026-HES/C/4313-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-173390",
                    "name": "Rhodawn Ltd - Bookspeed"
                },
                {
                    "id": "GB-FTS-69606",
                    "name": "Lomond Books Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "009530-2026-HES/C/4313-1",
            "awardID": "009530-2026-HES/C/4313-1",
            "status": "active",
            "value": {
                "amount": 1875068,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-09T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}