Planning

A Rota and Scheduling System

WOLVERHAMPTON CITY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

09 Sep 2025 at 09:16

UK2 - Preliminary Market Engagement Notice
Planning

19 Aug 2025 at 13:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wolverhampton City Council is conducting a public procurement process for a new Rota and Scheduling System, currently at the planning stage. This process involves preliminary market engagement to identify potential solutions and technology available to replace the existing CM2000 system used for managing rota and scheduling operations. Interested parties are encouraged to participate in this engagement. The procurement is classified under the software package and information systems industry category and is located in the UK West Midlands region. The engagement period ends on 12th September 2025 at midday.

This tender presents significant opportunities for businesses in the software and information technology services sectors, particularly those specialising in developing or providing scheduling systems. The procurement process will be suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), offering a potential long-term contract running from November 2025 to November 2029. Companies capable of delivering innovative and scalable technological solutions to accommodate dynamic operational needs can leverage this opportunity to grow their business with a major UK council.

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Notice Information

Notice Title

A Rota and Scheduling System

Notice Description

Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market. Please note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period has been extended to Friday 12th September 2025 at midday (12:00noon).

Planning Information

Wolverhampton City Council currently uses the CM2000 system to manage rota and scheduling operations across relevant service areas. To support the Council's dynamic and evolving operational needs, the Council would like to explore what solutions and technology exist in the current market. Please note this is a Preliminary Market Engagement. As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. This process will not limit any supplier from submitting a tender in any future procurement exercise. If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. The engagement period has been extended and now ends at midday on 12th September 2025 (12:00noon).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058a96
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054882-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20256 months ago
Submission Deadline
Not specified
Future Notice Date
12 Sep 2025Expired
Award Date
Not specified
Contract Period
23 Nov 2025 - 22 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOLVERHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV1 1SH
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
St Peters
Westminster Constituency
Wolverhampton West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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