Tender

Legal Services Case Management System

OXFORD CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Aug 2025 at 21:31

UK4 - Tender Notice
Summary of the contracting process

Oxford City Council is currently in the tender stage for a procurement process titled "Legal Services Case Management System." This tender falls under the industry category of software package and information systems, specifically targeting compliance software and industry-specific packages. The key details include a submission deadline set for 12th September 2025, with an enquiry period ending on 5th September 2025. The procurement is conducted via an open competition below the threshold, allowing electronic submissions through the specified portal. The location of the procurement activity is Oxford, United Kingdom, with a contract starting from 1st November 2025 and potentially extending until February 2028.

This tender represents an opportunity for businesses specialising in legal, library, and compliance-related software systems. Companies catering to niche software solutions or possessing a strong track record in industry-specific software development would find this procurement advantageous. SMEs and VCSEs are especially encouraged to participate, as the procurement method reserves participation for these entities. The tender's evaluation criteria, focused 60% on quality and 40% on price, provide an opening for businesses that can deliver high-value, cost-effective software solutions. This procurement offers a valuable platform for growth by aligning with public sector digitalisation needs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Legal Services Case Management System

Notice Description

The Council Legal Services department uses a digital case management system to ensure a secure, centralised repository for casework, documentation, time recording and financial billing information. Using such a system has enabled the team to organise records and provide an efficient service to clients.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058bbb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050355-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48160000 - Library software package

48170000 - Compliance software package

Notice Value(s)

Tender Value
£93,000 Under £100K
Lots Value
£93,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20256 months ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2025 - 1 Nov 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Procurement
Contact Email
procurement@oxford.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058bbb-2025-08-20T22:31:18+01:00",
    "date": "2025-08-20T22:31:18+01:00",
    "ocid": "ocds-h6vhtk-058bbb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJQW-3663-YMYQ",
            "name": "Oxford City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJQW-3663-YMYQ"
            },
            "address": {
                "streetAddress": "Oxford Town Hall, St Aldates",
                "locality": "Oxford",
                "postalCode": "OX1 1BX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ14"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "Procurement@oxford.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/oxfordcc",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJQW-3663-YMYQ",
        "name": "Oxford City Council"
    },
    "tender": {
        "id": "OCC000810",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Legal Services Case Management System",
        "description": "The Council Legal Services department uses a digital case management system to ensure a secure, centralised repository for casework, documentation, time recording and financial billing information. Using such a system has enabled the team to organise records and provide an efficient service to clients.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48160000",
                        "description": "Library software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48170000",
                        "description": "Compliance software package"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 111600,
            "amount": 93000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "goods",
        "aboveThreshold": false,
        "submissionMethodDetails": "Tender will only be accepted https://in-tendhost.co.uk/oxfordcc",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-09-12T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-05T17:00:00+01:00"
        },
        "otherRequirements": {
            "reservedParticipation": [
                "smeVcse"
            ],
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "K02000001"
                    ]
                }
            }
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 111600,
                    "amount": 93000,
                    "currency": "AED"
                },
                "contractPeriod": {
                    "startDate": "2025-11-01T00:00:00+00:00",
                    "endDate": "2027-11-01T23:59:59+00:00",
                    "maxExtentDate": "2028-02-01T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 months"
                },
                "awardCriteria": {
                    "description": "Quality 60% Price 40%"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://in-tendhost.co.uk/oxfordcc"
            },
            {
                "id": "050355-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050355-2025",
                "datePublished": "2025-08-20T22:31:18+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}