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Leisure Management System

The University Of Kent

This public procurement record has 5 releases in its history.

Award

05 Jun 2026 at 14:28

UK7 - Contract Details Notice
Award

24 Oct 2025 at 13:23

UK6 - Contract Award Notice
TenderUpdate

11 Sep 2025 at 16:02

UK4 - Tender Notice
TenderUpdate

08 Sep 2025 at 15:03

UK4 - Tender Notice
Tender

21 Aug 2025 at 16:00

UK4 - Tender Notice
Summary of the contracting process

The University of Kent, a public authority operating under sub-central government, has awarded a contract for a new Leisure Management System (LMS) to GLADSTONE MRM LIMITED. This procurement falls under the IT services category, specifically for a scheduling software package. The contract, effective from 31st July 2026 to 31st July 2029, follows an open competition method below the threshold, ensuring a competitive process. Valued at £99,623, this contract aims to enhance student and staff well-being and community engagement by upgrading existing systems that currently lack comprehensive data management and reporting capabilities. The award notice was published in June 2026, marking the completion of the tender phase.

This tender offers significant business growth opportunities, particularly for IT service providers specialising in software development and data management. Small and medium-sized enterprises (SMEs) could find this an excellent opportunity due to the open competition procurement method. The project focuses on delivering a seamless customer experience and improving recruitment and retention metrics through advanced data solutions. Businesses with strengths in providing innovative, reliable, and user-friendly scheduling and management systems would be well-suited to compete in similar opportunities in the future.

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Notice Information

Notice Title

Leisure Management System

Notice Description

In September 2023, Kent Sport launched a new sports strategy aiming to support and improve student and staff health and wellbeing and attract the local community on to campus to enjoy the plethora of facilities. With the increased necessity to generate income, improve membership recruitment and retention and provide a seamless overall customer experience, procuring a new Leisure Management System (LMS) is an essential step in reaching these outcomes for the department. The LMS will replace the current system which is unable to meet key operational requirements with limitations in reporting functionality and data management capabilities. A replacement solution is required to provide comprehensive, accurate and timely reporting and data management.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058c56
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053387-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48332000 - Scheduling software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
£99,623 Under £100K
Contracts Value
£99,623 Under £100K

Notice Dates

Publication Date
5 Jun 20262 months ago
Submission Deadline
17 Sep 2025Expired
Future Notice Date
Not specified
Award Date
24 Oct 202510 months ago
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The University Of Kent
Additional Buyers

University of Kent

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CANTERBURY
Postcode
CT2 7NZ
Postcode Area
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLJ4 Kent
Local Authority
Canterbury
Electoral Ward
Blean Forest
Westminster Constituency
Canterbury

Supplier Information

Number of Suppliers
1
Supplier Name

GLADSTONE MRM LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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