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City of Wolverhampton College - HR & Payroll Software

City of Wolverhampton College

This public procurement record has 2 releases in its history.

Award

03 Mar 2026 at 16:01

UK6 - Contract Award Notice
Tender

22 Aug 2025 at 15:00

UK4 - Tender Notice
Summary of the contracting process

The City of Wolverhampton College has completed the HR & Payroll Software procurement process to replace its existing system, with a contract going live on 1st August 2026. This process, classified under public undertakings, took place in Wolverhampton, United Kingdom, and pertains to the provision of goods specifically related to time accounting or human resources software packages, falling under the industry category of human resources software. Initially active from 22nd August 2025, the tender was conducted using an open competitive procurement method below threshold, and the final award was made on 11th December 2025 to MHR INTERNATIONAL UK LIMITED. The contract, valued at £114,905.08, includes provisions for two potential 12-month extensions, potentially extending the agreement up to 31st July 2031.

This tender presents significant opportunities for software firms specialising in HR and payroll systems development and usage. Businesses that can deliver robust and innovative solutions within the specified contract period will find this opportunity ideal for establishing or enhancing their presence in the public sector technology market. Despite the final call excluding any bids from SMEs or VCSEs, organisations of all sizes dedicated to meeting service and system requirements would have benefitted from the open competition structure, featuring criteria focused on price, service, system demonstration, and concise system requirements. The procurement process, although complete, demonstrates how future tenders of this nature can facilitate business growth for companies eager to showcase quality software solutions and provide excellent service meeting the institution’s needs.

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Notice Information

Notice Title

City of Wolverhampton College - HR & Payroll Software

Notice Description

City of Wolverhampton College are seeking proposals from providers of HR & Payroll Software to replace their existing system from a contract go-live date of 1st August 2026.

Lot Information

Lot 1

Renewal: Maximum 2 extensions of 12 months per extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058cfe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019142-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£115,000 £100K-£500K
Lots Value
£115,000 £100K-£500K
Awards Value
£114,905 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20267 months ago
Submission Deadline
19 Sep 2025Expired
Future Notice Date
Not specified
Award Date
11 Dec 202510 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Wolverhampton College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV14 6BT
Postcode Area
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
Not specified
Local Authority
Wolverhampton
Electoral Ward
Bilston North
Westminster Constituency
Wolverhampton South East

Supplier Information

Number of Suppliers
1
Supplier Name

MHR International UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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