Tender

Remembrance Sunday 2025 event management

LONDON BOROUGH OF WALTHAM FOREST

This public procurement record has 1 release in its history.

Tender

22 Aug 2025 at 14:16

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Waltham Forest is currently managing a procurement process for the "Remembrance Sunday 2025 event management" under an open tender procedure. The project involves organising four Remembrance Sunday Parades and acts of Remembrance in Chingford, Leyton, Leytonstone, and Walthamstow, with specific coordination in traffic management and security plans. The procurement is focused on the recreational, cultural and sporting services category and is valued at £27,000 gross. The tender period is open until 2nd September 2025, with all proposals required to be submitted electronically. Enquiries should be made before 29th August 2025. The location for the services will be within Waltham Forest, and the events are to commence on 8th September 2025, concluding on 30th November 2025.

This tender presents an excellent opportunity for businesses specialising in event management, particularly those with experience in community-focused and commemorative events. Small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are particularly encouraged to participate. With a strong emphasis on quality, companies with a proven track record of delivering similar contracts within the last five years will be well-suited to compete effectively. Participants should showcase their capabilities in handling logistical challenges such as road closures and crowd management, making this an attractive proposition for companies aiming to expand their portfolio in public event management for local government bodies.

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Notice Information

Notice Title

Remembrance Sunday 2025 event management

Notice Description

Four Remembrance Sunday Parades and acts of Remembrance are held in Waltham Forest. Taking place at war memorials in Chingford, Leyton, Leytonstone, and Walthamstow, they are organised in partnership with Waltham Forest Council, and local British Legion and Community Organisations. The events taking place in Chingford, Leyton and Leytonstone are led by community partners with the Civic Remembrance Service taking place at Waltham Forest Town Hall in Walthamstow. We are looking for an event management company to manage the safe delivery of all four events, coordinating the overall parade and memorial events, including traffic management and security plans working as necessary with community and council leads for each event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058d08
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050951-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£22,500 Under £100K
Lots Value
£22,500 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Aug 20256 months ago
Submission Deadline
2 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Sep 2025 - 30 Nov 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF WALTHAM FOREST
Contact Name
Niamh Tuft
Contact Email
niamh.tuft@walthamforest.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WALTHAMSTOW
Postcode
E17 4JF
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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