Award

Condenser Fan Replacement - Biggs Building Chiller

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Award

28 Aug 2025 at 15:32

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process in question involves the replacement of condenser fans at the Biggs Building Chiller for the Pirbright Institute, located in Woking, United Kingdom. The contracting authority, a sub-central government public authority, directly awarded the contract to Trane UK Limited, a large-scale supplier, as the sole manufacturer of these specific fans. This contract, classified under the goods category, was active as of 28th August 2025, with the work commencing from 8th September and expected to conclude by 3rd October 2025. The procurement method followed was direct procurement, below threshold, carried out without competition, primarily due to the exclusive availability of the product from the awarded supplier.

This tender creates substantial opportunities for growth for businesses involved in the supply and maintenance of electrical and mechanical building installation components, such as condenser parts. Although the procurement was a direct award, it underscores the importance of having unique or specialised products that meet specific tender requirements, potentially benefiting suppliers who can establish themselves as key manufacturers or exclusive providers. Therefore, businesses looking to compete in similar future tender processes should consider focusing on product innovation and exclusivity in their offerings to become indispensable to contracting authorities seeking highly specialised goods or services.

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Notice Information

Notice Title

Condenser Fan Replacement - Biggs Building Chiller

Notice Description

Replacement condenser fans so that the Biggs Chiller can operate and provide free cooling to Biggs and when required can also supply chilled water to ISO11. We have found out that through checks with our normal refrigeration maintenance provider that Trane is the only suppler of these fans that can only be procured directly through the manufacturer.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058fc0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052154-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31162100 - Parts of condensers

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£30,750 Under £100K

Notice Dates

Publication Date
28 Aug 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Aug 20255 months ago
Contract Period
7 Sep 2025 - 3 Oct 2025 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Not specified
Contact Email
procurement.department@pirbright.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

TRANE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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