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CDDFRS Audio Visual Suite Refresh

County Durham and Darlington Fire and Rescue Authority

This public procurement record has 8 releases in its history.

Award

10 Aug 2026 at 11:51

UK7 - Contract Details Notice
Award

23 Jul 2026 at 12:01

UK6 - Contract Award Notice
TenderUpdate

01 Jun 2026 at 15:14

UK4 - Tender Notice
TenderUpdate

29 May 2026 at 11:30

UK4 - Tender Notice
TenderUpdate

14 May 2026 at 09:38

UK4 - Tender Notice
Tender

12 May 2026 at 15:56

UK4 - Tender Notice
PlanningUpdate

11 Nov 2025 at 16:00

UK2 - Preliminary Market Engagement Notice
Planning

29 Aug 2025 at 09:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

County Durham and Darlington Fire and Rescue Authority procured an audio-visual system refresh for its Service Training Centre. The requirement was primarily to support Incident Command training, while also serving multiple other training purposes. The work covers the supply of audio-visual equipment, installation, associated IT consulting or support, and configuration of the system. The scope includes scenario or preset functionality for training delivery, with provision for annual maintenance, further changes to presets outside scheduled maintenance visits, and potentially an additional computer for recording storage. The contracting authority is a public-sector fire and rescue organisation serving County Durham and Darlington. The procurement is suitable for small and medium-sized businesses, and the delivery location is in the North East of England.

The procurement has been completed following a below-threshold open competition. Two bids were received, both from SMEs, and PIRANHA AUDIO VISUAL LIMITED was awarded the contract on 23 July 2026. The award and signed contract value is £66,612 excluding VAT (£79,934.40 including VAT). The contract was signed on 3 August 2026 and runs from 3 August 2026 to 31 August 2031. The tender originally set a five-year period from 20 July 2026 to 19 July 2031, with possible annual extensions up to 19 July 2033; the awarded contract dates differ. The authority evaluated quotations on the most advantageous tender: the proposal best fitting service requirements within budget and providing satisfactory clarification responses. Annual maintenance and specified additional options are included in the awarded figure.

This procurement demonstrates demand from a fire and rescue training provider for an integrated audio-visual installation rather than equipment supply alone. Credible competitors for a future requirement would need to design and install audio-visual systems, provide relevant IT consulting or technical support, and configure reliable training scenarios or presets. Experience of systems used for Incident Command or other operational training would be directly relevant, particularly where the solution must support recording, playback and repeatable scenarios. The buyer also values ongoing maintenance, responsive changes to configured content and the ability to support additional recording hardware. A small or medium-sized specialist with transparent pricing, strong clarification responses and the capacity to provide continuing service would fit the profile evidenced by this award.

How relevant is this notice?

Notice Information

Notice Title

CDDFRS Audio Visual Suite Refresh

Notice Description

CDDFRS are seeking to upgrade the current audio visual (AV) system in place at Service Training Centre (STC) for multiple purposes, but mainly for the delivery of Incident Command training.

Lot Information

Lot 1

Renewal: Following service reviews extensions may be issued in annual increments.

Planning Information

County Durham and Darlington Fire and Rescue Authority (CDDFRA) are inviting suppliers to participate in preliminary engagement to gain insight from the market with the purpose of making any potential future exercise, well framed, feasible, focused and of likely interest to the market. The information gathered will be used to clarify the Authority's requirements, assess the markets capacity and develop a suitable procurement strategy. County Durham and Darlington Fire and Rescue Service (CDDFRS) seek to upgrade the current audio visual system in place at Service Training Centre (TSC) for multiple purposes, but mainly for the delivery of Incident Command training. Carrying out premarket engagement will allow CDDFRS to build a final specification, determine indicative costs associated with the project to request adequate funding and agree upon an appropriate route to market. Interested suppliers suppliers should email procurement@ddfire.gov.uk and ashleigh.burnip@ddfire.gov.uk to request supporting documentation. A site visit will be available for interested suppliers, only one date is available for these visits to be completed - Thursday 25th September 2025. All suppliers intending to complete a site visit must confirm their attendance no later than Thursday 18th September, by emailing procurement@ddfire.gov.uk and ashleigh.burnip@ddfire.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058ff1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075657-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

32321200 - Audio-visual equipment

51000000 - Installation services (except software)

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
£66,612 Under £100K
Contracts Value
£66,612 Under £100K

Notice Dates

Publication Date
10 Aug 20261 months ago
Submission Deadline
23 Jun 2026Expired
Future Notice Date
Not specified
Award Date
23 Jul 20261 months ago
Contract Period
3 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
County Durham and Darlington Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 1TW
Postcode Area
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Belmont
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

PIRANHA AUDIO VISUAL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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