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The Provision of Clothing to Support the Period Dignity Grant

Caerphilly County Borough Council

This public procurement record has 1 release in its history.

Tender

29 Aug 2025 at 14:56

UK4 - Tender Notice
Summary of the contracting process

The Caerphilly County Borough Council is seeking suppliers for "The Provision of Clothing to Support the Period Dignity Grant." This procurement process, under the UKPGA 2023/54 legal basis, is categorised within the clothing industry and covers the UKL16 region in the United Kingdom. As the current stage is the tendering phase, interested suppliers should submit their samples by the deadline of 12:00 on Thursday, 25 September 2025. The open procurement method invites competition below the threshold and is split into two lots: Children's and Adults' clothing. The contract is set to begin on 1 October 2025, with a maximum extent date of 28 September 2029.

This tender represents a significant business opportunity, particularly for SMEs and voluntary, community, and social enterprises (VCSEs), given its focus on supplying clothing for a government grant initiative. Businesses specialising in clothing, footwear, and accessories are well-suited to compete, especially those able to provide comprehensive offerings compliant with the tender's specifications. The tender holds a gross value of £144,000, presenting a substantial opportunity for providers to secure a profitable partnership while contributing to a socially beneficial cause. The arrangement will be awarded to one provider who meets all requirements, offering substantial growth prospects for businesses able to deliver both lots and align with the offered criteria.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Clothing to Support the Period Dignity Grant

Notice Description

Caerphilly County Borough Council (the Council) has the requirement to provide Clothing to support the Period Dignity Grant. Welsh Government are working on eradicating period poverty, which means ensuring that having a period does not lead to missed education, absences from employment or withdrawal from sport and social activities. The entire menstrual cycle has profound impacts on people's mental and physical health and the ways in which they can live their lives. Therefore, in addition to the provision of period products, the grant issued to Local Authorities, allows for spare clothing to be provided to support anyone who may experience an accident and stained clothing during their period. Providers are invited to tender for the supply and delivery of clothing to support the period dignity grant. The tender is split into two lots, Lot 1 - Children and Lot 2 - Adults. Providers must be able to offer all the core items listed in the pricing schedule and tender specification for both lots. The arrangement shall be awarded to one provider who is able to meet the full requirements of the tender specification. The tender shall be evaluated in two stages Stage One - Evaluation of Samples, Social Value and Method statement of contract management. Stage Two - Price 100% Samples must be provided by the closing date and time of 12:00 Thursday 25 September 2025: Thomas Young Procurement Officer Procurement Services Penallta House, Tredomen Park, Ystrad Mynach CF82 7PG Samples not delivered to the stipulated Officer / Address by the date and time will be excluded from the tendering process. Full details can be found in the tender documents.(ITT)

Lot Information

Children

Children's clothing.

Renewal: 2 + 2 (Year on year)

Adults

Adults Clothing

Renewal: 2 + 2 (year on year)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059098
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052511-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

CPV Codes

18000000 - Clothing, footwear, luggage articles and accessories

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Aug 202512 months ago
Submission Deadline
25 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2025 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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