Tender

Retrofit Coordinator V4SDDC025

SOUTH DERBYSHIRE DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

TenderCancellation

03 Sep 2025 at 15:36

UK12 - Procurement Termination Notice
Tender

01 Sep 2025 at 09:02

UK4 - Tender Notice
Summary of the contracting process

South Derbyshire District Council initiated a procurement process titled "Retrofit Coordinator V4SDDC025", focused on the architectural, construction, engineering and inspection services industry. The tender, related to the Warm Home: Local Grant Delivery project, was active but subsequently cancelled. This public procurement aimed to engage a Retrofit Coordinator to manage energy efficiency improvements across 48 residential properties in Swadlincote, UK, ensuring an EPC rating of C is achieved. Initially launched as an open competition with a below-threshold value of £40,000 gross (£48,000 including VAT), it outlined a project duration from 29th September 2025 to 28th March 2028. Although the enquiry period was set to end on 5th September 2025, with final submissions due by 19th September 2025, the tender was withdrawn on 3rd September 2025, with the intent to reissue it at a later date to refine budget and specifications according to compliance requirements.

This tender presents valuable opportunities for businesses involved in energy-efficient building improvements, particularly those specialising in retrofit coordination, project management, and residential energy assessments. Companies that are small or medium enterprises (SMEs) experienced in producing retrofit designs and managing the installation process to comply with PAS 2035:2023 standards would be well-suited to compete for this contract when it is reissued. The competitive criteria focusing significantly on quality (60%) alongside price (40%) indicate that businesses with a strong track record in delivering high-standard projects should consider this opportunity for growth and establish partnerships or collaborations to enhance their service capabilities and offerings in the sustainable construction industry.

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Notice Information

Notice Title

Retrofit Coordinator V4SDDC025

Notice Description

Retrofit Coordinator for Warm Home: Local Grant Delivery We are looking for a Retrofit Coordinator to manage the Energy Efficiency improvements of 48 residential properties to achieve EPC rating C. The Retrofit Coordinator will be expected to achieve the following key deliverables. - Assessment/evaluation of 48 residential properties to determine adequate measures to be installed for the property to achieve EPC rating C. - Engage with homeowners/occupants as part of the property evaluation process and deciding measures to be installed. - Produce the retrofit design (at RIBA Stage 4, ready for tender) for all 48 properties. - Project manage the measure installation process to ensure that quality is maintained and that all works comply with the requirements set out in PAS 2035:2023 - Lodge all measures installation completed onto the onto the Trustmark data warehouse.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0590fc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053674-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20255 months ago
Submission Deadline
19 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Sep 2025 - 28 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH DERBYSHIRE DISTRICT COUNCIL
Additional Buyers

MISSING

Contact Name
Not specified
Contact Email
procurement@southderbyshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWADLINCOTE
Postcode
DE11 0AH
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
South Derbyshire
Electoral Ward
Swadlincote
Westminster Constituency
South Derbyshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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