Framework Agreement for the Provision of Specialist Art Transportation Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059170-2025-10-31T15:24:16Z",
    "date": "2025-10-31T15:24:16Z",
    "ocid": "ocds-h6vhtk-059170",
    "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late SPDs and Tenders may not be considered by National Galleries Scotland. With reference to section IV.1.3 'Information about a framework agreement' where an envisaged number of participants to the framework agreement is stated to be 5, this is 5 per Lot of the Framework Agreement. (SC Ref:814502)",
    "initiationType": "tender",
    "tender": {
        "id": "2026/TF",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement for the Provision of Specialist Art Transportation Services",
        "status": "unsuccessful",
        "classification": {
            "scheme": "CPV",
            "id": "60000000",
            "description": "Transport services (excl. Waste transport)"
        },
        "mainProcurementCategory": "services",
        "description": "National Galleries Scotland (NGS) \"The Authority\" wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services. There are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management. Framework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents. There will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts. There is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed. It is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.",
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)",
                "description": "To provide international and worldwide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition, including airport requirements. International & worldwide single transfers, including packing, storage and part-load transfer where appropriate, and associated airport requirements, are also included under this Lot 1. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 1 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 1 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Exhibition Transport within the UK (excluding airport requirements)",
                "description": "To provide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition for UK loans exhibitions. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 2 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 2 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Transport for Specialist Requirements",
                "description": "To provide fine art and object packing, occasional storage and transportation services for works requiring specialist handling and removal (for example large sculpture, works containing hazardous substances etc.). The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 3 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 3 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "UK Single Transfers (excluding airport requirements)",
                "description": "To provide fine art and object packing, occasional storage and transportation services, including part-load transfer where appropriate, excluding airport requirements and restricted to the UK. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 4 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 4 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33952000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33952000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33952000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33952000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them. If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Q4B5a - Insurance - Professional Risk Indemnity Q4B5b - Insurance - Employer's (Compulsory) Liability Q4B5c - Insurance - Public Liability Insurance & Cyber Liability Insurance Q4B6 - Other Economic or Financial Requirements",
                    "minimum": "Q4B5a - Professional Risk Indemnity at 5,000,000 GBP for any one occurrence or series of occurrences arising out of any one event. Q4B5b - Employer's (Compulsory) Liability at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one event. Q4B5c - Public Liability Insurance at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one event. Q4B5c - Cyber Liability Insurance (First & Third Party cover) at 1,000,000 GBP in the aggregate. Q4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation. Q4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets divided by current liabilities). Ratio to be greater than 1:1 i.e. must be positive. Bidders are to submit evidence of calculation. Q4B6 (iii) Bidders shall include copies of their filed accounts (full details provided with in the online SPD). Q4B6 (iv) Parent Company Guarantee or Performance Bond (full details provided with in the online SPD). Requirement only required in the event a Bidder should fail in relation to the financial ratios or be unable to provide any of the information required.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management of the SPD are included in the SPD.",
                    "minimum": "Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4D.2 Environmental Management: all information in regard to minimum level(s) of standards required is contained within the SPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "As detailed in the tender and contract documents.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-10-22T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "awardPeriod": {
            "startDate": "2025-10-22T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-10-22T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "National Galleries Scotland may re-let this Framework Agreement prior to the end of the initial 24 month period. A Contract Notice will be published circa. 12-18 months prior to the end of the initial period. If not, the option to extend will be used."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-3913",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316246374",
                "email": "amadeirarezende@nationalgalleries.org",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.nationalgalleries.org",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-10275",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "EDINBURGH",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312252525",
                "email": "enquiries@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://scotcourts.gov.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-3913",
        "name": "National Galleries of Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808633"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "070176-2025-2026/TF-1",
            "relatedLots": [
                "1"
            ],
            "title": "International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "070176-2025-2026/TF-2",
            "relatedLots": [
                "2"
            ],
            "title": "Exhibition Transport within the UK (excluding airport requirements)",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "070176-2025-2026/TF-3",
            "relatedLots": [
                "3"
            ],
            "title": "Transport for Specialist Requirements",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "070176-2025-2026/TF-4",
            "relatedLots": [
                "4"
            ],
            "title": "UK Single Transfers (excluding airport requirements)",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ]
}