Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059199-2026-03-06T12:05:05Z",
    "date": "2026-03-06T12:05:05Z",
    "ocid": "ocds-h6vhtk-059199",
    "description": "Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST. If you are in an doubt as a question through PCS questions and answer section within the contract notice. Also see the list of documents listed below that have to be completed and returned. SPD (Scotland) Document - Global Questions SPD Response & Evidence Financial Ratio (3 year & Ave)- (Bidders Name) Quality Response CB Clause for % contribution on Framework Lot Selection Form Excel Pricing Schedule Lot 1 & Lot 2 6.1 Appendix A - Form of Tender - BHA 6.6 Appendix E - List of Sub-contractors (also see ITT) 6.7 Appendix F - Anti-Collusion Non-Canvassing Conflict Of Interest Statements NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=820853. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See attached 'CB Clause for % contribution on MTC' to be completed and signed a returned with the submission. (SC Ref:820853)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-059199",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework Lot 2 - ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options)",
        "lots": [
            {
                "id": "1",
                "description": "Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options) The work comprises the Annual Inspection and Testing of 14 Commercial Gas Installations, located in 5 properties including all supply pipe work, equipment and appliances (including radiators, pipework, associated controls, tanks, calorifiers, pumps, control panels and systems and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT",
                "status": "active",
                "title": "Lot 1 - Commercial Boiler Service & Reactive Maintenance",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "name": "Cost of Service",
                            "type": "cost",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association's discretion."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "As required"
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options)",
                "description": "Lot 2 - ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options) The work comprises the Annual Inspection, Testing and Reactive Maintenance of 456 systems powered by an Air Source Heat Pump (ASHP) and 11 systems powered by a Ground Source Heat Pump (GSHP) that shall be subject to servicing and reactive maintenance. Additionally, there are 298 with an Unvented Hot Water Cylinders (UHWC) and to be serviced and the servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included. ASHP, GSHP & UHWC will receive a bi-annual service (every 2 years) of the heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "name": "Cost of Service",
                            "type": "cost",
                            "description": "60%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association's discretion."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "As required"
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    },
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-12T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "value": {
            "amount": 480000,
            "currency": "GBP"
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP & UHWC - vfinal",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP & UHWC - vfinal"
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "See attached Tender Documents and Contract and Contractual KPIs attached with the Contract Notice.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "tenderPeriod": {
            "endDate": "2026-04-06T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2026-04-06T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2026-04-06T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "As per the ITT"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4865",
            "name": "Berwickshire Housing Association Ltd",
            "identifier": {
                "legalName": "Berwickshire Housing Association Ltd"
            },
            "address": {
                "streetAddress": "55 Newtown Street, Duns",
                "locality": "Berwickshire",
                "region": "UKM91",
                "postalCode": "TD11 3AU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1361884000",
                "email": "admin@berwickshireha.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.berwickshirehousing.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "06",
                        "scheme": "COFOG",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-33234",
            "name": "Sheriff Court House",
            "identifier": {
                "legalName": "Sheriff Court House"
            },
            "address": {
                "streetAddress": "Ettrick Terrace",
                "locality": "Selkirk",
                "postalCode": "TD7 4LE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-4865",
        "name": "Berwickshire Housing Association Ltd"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808866"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000820853"
        }
    ],
    "language": "en"
}