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Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework

Berwickshire Housing Association Ltd

This public procurement record has 2 releases in its history.

Tender

06 Mar 2026 at 12:05

Tender Notice
Planning

01 Sep 2025 at 16:13

Planning Notice
Summary of the contracting process

The Berwickshire Housing Association Ltd, located in Berwickshire, Scotland, is actively seeking tenders for their "Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework". This procurement process is classified under repair and maintenance services, covering two main lots: commercial boiler services and reactive maintenance involving air source heat pumps (ASHP), ground source heat pumps (GSHP), and unvented hot water cylinders (UHWC). The procurement is in the tender stage with an end date for submissions on 6th April 2026. The framework extends from 2026/27 to 2028/29, with potential 12-month renewals. The open procedure is covered by GPA, allowing submissions electronically. The contract location is specified as UKM91, within Berwickshire and its surrounding areas.

This tender represents a valuable opportunity for businesses in the repair and maintenance sector, particularly those with experience in handling complex heating and hot water systems within residential properties. With a contract value of £480,000, businesses specialising in ASHP and GSHP services will find this framework particularly lucrative, especially if competent in maintaining commercial installations and related electrical systems. Companies that offer high-quality service and cost-effective solutions are encouraged to participate due to the weighted award criteria focusing 40% on quality and 60% on cost. Additionally, the involvement of community benefits provides a chance for local firms to showcase their commitment to broader social value, potentially enhancing their business growth and public profile.

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Notice Information

Notice Title

Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework

Notice Description

Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework Lot 2 - ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options)

Lot Information

Lot 1 - Commercial Boiler Service & Reactive Maintenance

Lot 1 - Commercial Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options) The work comprises the Annual Inspection and Testing of 14 Commercial Gas Installations, located in 5 properties including all supply pipe work, equipment and appliances (including radiators, pipework, associated controls, tanks, calorifiers, pumps, control panels and systems and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT

Options: As required

Renewal: The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association's discretion.

Lot 2 - ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options)

Lot 2 - ASHP/GSHP Boiler Service & Reactive Maintenance Framework 2026/27 - 2028/29 (with 2 x single year extension options) The work comprises the Annual Inspection, Testing and Reactive Maintenance of 456 systems powered by an Air Source Heat Pump (ASHP) and 11 systems powered by a Ground Source Heat Pump (GSHP) that shall be subject to servicing and reactive maintenance. Additionally, there are 298 with an Unvented Hot Water Cylinders (UHWC) and to be serviced and the servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included. ASHP, GSHP & UHWC will receive a bi-annual service (every 2 years) of the heating systems, together with any electrical work associated with these installations. Additional information: See attached ITT

Options: As required

Renewal: The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059199
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020324-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20267 months ago
Submission Deadline
6 Apr 2026Expired
Future Notice Date
12 Dec 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As per the ITT

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Berwickshire Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BERWICKSHIRE
Postcode
TD11 3AU
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Mid Berwickshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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