Network Rail Event Management Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0592c3-2026-06-15T13:47:46+01:00",
    "date": "2026-06-15T13:47:46+01:00",
    "ocid": "ocds-h6vhtk-0592c3",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNZN-9524-VCQJ",
            "name": "NETWORK RAIL INFRASTRUCTURE LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNZN-9524-VCQJ"
            },
            "address": {
                "streetAddress": "Waterloo General Office",
                "locality": "London",
                "postalCode": "SE1 8SW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI45"
            },
            "contactPoint": {
                "name": "Anirudh Sharma",
                "email": "martin.diggines@networkrail.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.networkrail.co.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNZN-9524-VCQJ",
        "name": "NETWORK RAIL INFRASTRUCTURE LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please see attached scope of services. Network rail will be reviewing the response to the questions asked in the PME after the submission deadline. Please note submissions must be submitted by 16/09/2025 23:59. All submissions must be sent to anirudh.sharma@networkrail.co.uk. Network Rail may be looking to tender this requirement in the near future. Any potential tender event in relation to this requirement will be issued via the Network Rail procurement platform - BravoNR, which can be found using the following link: Network Rail Sourcing Platform (bravosolution.co.uk). Please note any discussions which do occur will cease immediately, should a formal competition ultimately be announced. Network Rail is committed to ensuring fairness, openness, and transparency, and to following the Utilities Contract Regulations 2016. The RFI is issued solely for the purpose of conducting pre-procurement market engagement, via a request for information and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the RFI, and a response to this RFI does not guarantee any invitation to participate in this event or any future procurement. The RFI does not constitute a call for competition to procure any services, supplies or works mentioned therein, and Network Rail will not accept any proposals offered in response to the RFI. Network Rail is not liable for any costs, fees, or expenses incurred by any party in replying to or attending any RFI event. Any procurement of any services, supplies or works by Network Rail will be carried out strictly in accordance with the provisions of the Utilities Contracts Regulations 2016. Update- NR has extended the deadline by 2days and new deadline is 18th of September.",
                "dueDate": "2025-09-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "053374-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053374-2025",
                "datePublished": "2025-09-03T09:18:36+01:00",
                "format": "text/html"
            },
            {
                "id": "057267-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057267-2025",
                "datePublished": "2025-09-17T11:56:15+01:00",
                "format": "text/html"
            },
            {
                "id": "057274-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057274-2025",
                "datePublished": "2025-09-17T12:01:35+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "44096",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Network Rail Event Management Framework",
        "description": "Network Rail has identified a requirement for the provision of Event Management and strategic solutions to plan, and to deliver internal organisation events. The Framework Agreement will consist of one lot, and will include: - Expert Event Management services and support to the NR event leads, including project management, event design, development, delivery, production, and AV supply, including stage, lighting, microphones, video content and website creation, website maintenance, technical expertise, and event registration platforms. - Equipment hire (including PA systems, event equipment, marques, exhibition stands and monitors e.g. Conference support, planning and preparation, including face to face, hybrid, virtual and streaming expertise). - Staff, resource requirements to deliver in-station leafleting to support with passenger communications, in the event of service disruptions, and any planned service outage, aligned with the NR communications message. This contract will be available to Network Rail, Great British Railways, Department For Transport Operator Limited (DFTO), and their subsidiaries, successor organisations and affiliates.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 17652000,
            "amount": 14710000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3,
                "method": "withAndWithoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "Great British Railways, Department For Transport Operator Limited (DFTO) and their subsidiaries, successor organisations and affiliates.",
                "description": "Role ratecards are set at the Framework level and are not to be exceeded rates. Lower rates can be offered at the call-off stage for direct awards and competitive tenders. Direct Award for call-offs under PS100,000 Multiple quote gathering for call-offs between PS100,000 and PS250,000 Mini competition for call-offs over PS250,000 Full details of the process are contained in the Framework Terms and Conditions."
            },
            "hasElectronicAuction": true
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-07-10T00:00:00+01:00",
                    "endDate": "2030-07-09T23:59:59+01:00",
                    "maxExtentDate": "2035-07-09T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 17652000,
                    "amount": 14710000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Envelope",
                            "description": "A high-level summary of the Technical Envelope themes is outlined below. The Technical Envelope will consist of sub-sections, each carrying a percentage weighting: - Project Management and Customer Engagement - Technical Delivery - Event Brief - Social Value Full details are in the Instructions to Participants.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "description": "A pricing document listing the key roles is provided for completion of the 'not to exceed' rates. Responses will be evaluated per role on a proportional versus best-value basis. Full details are in the Instructions to Participants.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo). Candidates must confirm they have the legal capacity to perform the contract under the laws of England and Wales, are registered on the Central Digital Platform (CDP), and are not subject to mandatory exclusion grounds or listed on the debarment list. All entities who are relied upon to meet the criteria are required to provide their own up-to-date core information on the Central Digital Platform (CDP). Candidates must demonstrate that they have the financial capacity to perform the contract by meeting the following minimum requirements: * Completion of the Network Rail Financial and Economic Standing Model and achieving a pass score in accordance with the model's criteria. * Confirm ability to obtain required insurances. * Confirm ability to meet other conditions of participation related but not limited to legal capacity, GDPR, prompt payment and tackling modern slavery. Please refer to the Instructions to Participants for full details."
                        },
                        {
                            "type": "technical",
                            "description": "Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo). Candidates must demonstrate the following technical capabilities to participate in this procurement in accordance with the Procurement Act 2023 including, but not limited to: - Technical Experience of End-to-End Event Management Services - Technical Experience of Event Infrastructure, Technical Production & AV Delivery - Technical Experience of Event Deliverables, Reporting, Evaluation & Stakeholder Management - Technical Experience of Managing Resource capability and capacity"
                        },
                        {
                            "description": "PSQ responses will be checked for completeness and compliance. PSQ responses which are not complete, which are non-compliant and/or are late may be rejected and Network Rail shall not be obliged to continue its evaluation of the PSQ responses of that Participant. Where any Participant does not meet the minimum criteria for any question, section or envelope they will be excluded from the Procurement. For any weighted (0-4) questions in the PQQ, the minimum criteria is a score of 2, therefore a moderated score of 0 or 1 will result in the Participant being excluded from the Procurement. Participants who have successfully achieved a pass for all pass/fail questions and meets or exceeds any minimum score will have their PSQ responses ranked by reference to their total weighted score identified through the assessment process, with the highest scoring PSQ responses (that successfully achieved a pass for all pass/fail questions) being ranked in first place. It is the intention of Network Rail to select a shortlist of six (6) Participants to progress to tender stage.",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "Framework extension periods of two years plus two years plus one year are permitted with three months notice in each instance."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-27T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement will be conducted under the Procurement Act 2023 using the Competitive Flexible Procedure. The process is designed to enable negotiation, by way of eAuction with shortlisted suppliers to achieve the most advantageous tender for Network Rail. The procedure will consist of the following stages: Participation Stage Interested suppliers must complete a Procurement Specific Questionnaire (PSQ) to demonstrate compliance with the conditions of participation, including financial standing, technical capability, and relevant experience. Responses will be assessed against published criteria, and a shortlist of up to four suppliers will be invited to the Tender Stage. Tender Stage Shortlisted suppliers will be invited to submit an initial tender and participate in commercial negotiation, by way of eAuction. Key Features of the Process * PSQ registration link is in the Bravo opportunity listing titled \"Network Rail Event Management Framework.\" * All further communications and submissions will be managed via the Bravo Portal. * Variant tenders will not be permitted. * Evaluation will be based on the most advantageous tender, considering both technical and commercial criteria. * Compliance with all pass/fail conditions is mandatory throughout the process. Please see the Instruction to Participants document for further details of these activities."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at: https://networkrail.bravosolution.co.uk/web/login.html Under Opportunities in the bottom left of the page, Click \"Current Opportunities:\" and search for and click Project Title \"Event Management Framework\". This link provides access to complete and submit the PSQ. Completion and submission of the PSQ is considered as the Participant's request to participate.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-10T15:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-03T23:59:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2027-01-18T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "056202-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056202-2026",
                "datePublished": "2026-06-15T13:47:46+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2034-05-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}