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Network Rail Event Management Framework

NETWORK RAIL INFRASTRUCTURE LIMITED

This public procurement record has 4 releases in its history.

Tender

15 Jun 2026 at 13:47

UK4 - Tender Notice
PlanningUpdate

17 Sep 2025 at 12:01

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

17 Sep 2025 at 11:56

UK2 - Preliminary Market Engagement Notice
Planning

03 Sep 2025 at 09:18

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Network Rail Infrastructure Limited is inviting bids for the "Network Rail Event Management Framework", which encompasses event management services to support internal organisational events, including strategic solutions, project management, and technical production, among other services. Located in London, UK, the procurement falls under the "services" category and operates under a framework agreement, covering the UK region. The procurement is in the Tender stage with selective procurement through a competitive flexible procedure. Potential suppliers must submit their expressions of interest by 10 July 2026, with the tender process entailing an eAuction to shortlist suppliers, aiming for an award decision by 18 January 2027. The contract, with a gross value of £17,652,000, will start from 10 July 2027, with potential extensions up to 2035, and it includes important dates such as the enquiry period ending on 3 July 2026. The framework is available for entities like Great British Railways and the Department for Transport Operator Limited.

This tender presents a significant growth opportunity for businesses specialising in event management and the associated logistical and technical support services. Companies equipped with the expertise in event planning, technical delivery, resource management, and stakeholder engagement within the utilities sector would find this framework particularly beneficial. The framework allows a maximum of three participants to provide services, ensuring a selective opportunity for businesses to engage in long-term contracts with scalability potential. Particularly advantageous for SMEs and VCSEs, as indicated in the procurement documents, this opportunity requires firms to demonstrate robust technical and financial capabilities while offering a competitive edge through negotiation-driven eAuction procedures.

How relevant is this notice?

Notice Information

Notice Title

Network Rail Event Management Framework

Notice Description

Network Rail has identified a requirement for the provision of Event Management and strategic solutions to plan, and to deliver internal organisation events. The Framework Agreement will consist of one lot, and will include: - Expert Event Management services and support to the NR event leads, including project management, event design, development, delivery, production, and AV supply, including stage, lighting, microphones, video content and website creation, website maintenance, technical expertise, and event registration platforms. - Equipment hire (including PA systems, event equipment, marques, exhibition stands and monitors e.g. Conference support, planning and preparation, including face to face, hybrid, virtual and streaming expertise). - Staff, resource requirements to deliver in-station leafleting to support with passenger communications, in the event of service disruptions, and any planned service outage, aligned with the NR communications message. This contract will be available to Network Rail, Great British Railways, Department For Transport Operator Limited (DFTO), and their subsidiaries, successor organisations and affiliates.

Lot Information

Lot 1

Renewal: Framework extension periods of two years plus two years plus one year are permitted with three months notice in each instance.

Planning Information

Please see attached scope of services. Network rail will be reviewing the response to the questions asked in the PME after the submission deadline. Please note submissions must be submitted by 16/09/2025 23:59. All submissions must be sent to anirudh.sharma@networkrail.co.uk. Network Rail may be looking to tender this requirement in the near future. Any potential tender event in relation to this requirement will be issued via the Network Rail procurement platform – BravoNR, which can be found using the following link: Network Rail Sourcing Platform (bravosolution.co.uk). Please note any discussions which do occur will cease immediately, should a formal competition ultimately be announced. Network Rail is committed to ensuring fairness, openness, and transparency, and to following the Utilities Contract Regulations 2016. The RFI is issued solely for the purpose of conducting pre-procurement market engagement, via a request for information and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the RFI, and a response to this RFI does not guarantee any invitation to participate in this event or any future procurement. The RFI does not constitute a call for competition to procure any services, supplies or works mentioned therein, and Network Rail will not accept any proposals offered in response to the RFI. Network Rail is not liable for any costs, fees, or expenses incurred by any party in replying to or attending any RFI event. Any procurement of any services, supplies or works by Network Rail will be carried out strictly in accordance with the provisions of the Utilities Contracts Regulations 2016. Update- NR has extended the deadline by 2days and new deadline is 18th of September.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0592c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/056202-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£14,710,000 £10M-£100M
Lots Value
£14,710,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jun 20262 months ago
Submission Deadline
3 Jul 2026Expired
Future Notice Date
27 Apr 2026Expired
Award Date
Not specified
Contract Period
10 Jul 2027 - 9 Jul 2030 3-4 years
Recurrence
2034-05-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NETWORK RAIL INFRASTRUCTURE LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 8SW
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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