Tender

PA23 UK4 - Provision of Airlock (Automated Access Control System) upgrade and new installations at the BHC Lusaka

FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Tender

04 Sep 2025 at 10:59

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is conducting an open tender for the "PA23 UK4 - Provision of Airlock (Automated Access Control System) upgrade and new installations at the BHC Lusaka" in Zambia. This procurement process is currently in the tender stage and has a significant focus on security equipment and maintenance services. Interested parties should note the key dates: the enquiry period ends on 12th September 2025, and tender submissions must be completed by 25th September 2025. The contract period will span from 1st December 2025 to 30th November 2028, with the possibility of a one-year extension based on satisfactory performance.

This tender presents a valuable opportunity for businesses specialising in security equipment and systems installation. Small to medium-sized enterprises with expertise in automated access control systems will find this tender particularly advantageous, given the project's scope and service requirement for ongoing maintenance. Companies aiming to expand their portfolio in the security services industry by engaging with a central government authority will find this procurement process a strategic avenue for growth. The procurement method is an open competition, allowing various vendors to participate, making it an ideal opportunity for businesses that can offer robust technical capabilities combined with competitive commercial proposals.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PA23 UK4 - Provision of Airlock (Automated Access Control System) upgrade and new installations at the BHC Lusaka

Notice Description

Request for Proposals for the upgrade and new installations of Airlock (Automated Access Control System) to the British High Commission Lusaka in Zambia. This will include a once-off installation and 3 years maintenance of the system + 1 year option to extend subject to satisfactory performance of the service provider.

Lot Information

Lot 1

Renewal: Subject to saticsactory performance of the service provider

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0593fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053860-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

35121000 - Security equipment

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£71,000 Under £100K
Lots Value
£71,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20255 months ago
Submission Deadline
25 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Goitse Mlangeni
Contact Email
goitse.mlangeni@fcdo.gov.uk
Contact Phone
+27661953747

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0593fa-2025-09-04T11:59:28+01:00",
    "date": "2025-09-04T11:59:28+01:00",
    "ocid": "ocds-h6vhtk-0593fa",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "ZA",
                "countryName": "South Africa",
                "region": "ZA"
            },
            "contactPoint": {
                "name": "Goitse Mlangeni",
                "email": "goitse.mlangeni@fcdo.gov.uk",
                "telephone": "+27661953747"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "tender": {
        "id": "CPG/12831/2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PA23 UK4 - Provision of Airlock (Automated Access Control System) upgrade and new installations at the BHC Lusaka",
        "description": "Request for Proposals for the upgrade and new installations of Airlock (Automated Access Control System) to the British High Commission Lusaka in Zambia. This will include a once-off installation and 3 years maintenance of the system + 1 year option to extend subject to satisfactory performance of the service provider.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35121000",
                        "description": "Security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50610000",
                        "description": "Repair and maintenance services of security equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "ZM",
                        "country": "ZM",
                        "countryName": "Zambia"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 71000,
            "amount": 71000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://fcdo.bravosolution.co.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-09-25T14:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-12T15:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 71000,
                    "amount": 71000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-12-01T00:00:00+00:00",
                    "endDate": "2028-11-30T23:59:59+00:00",
                    "maxExtentDate": "2029-11-30T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to saticsactory performance of the service provider"
                },
                "awardCriteria": {
                    "description": "Most Advantageous Tender will be awarded 60% based on technical capability of the service providers and 40% will be awarded based on the commercial proposal."
                }
            }
        ],
        "documents": [
            {
                "id": "053860-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053860-2025",
                "datePublished": "2025-09-04T11:59:28+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}