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Statutory Technical Asset Repository

CADENT GAS LIMITED

This public procurement record has 3 releases in its history.

Award

01 Oct 2026 at 13:53

UK6 - Contract Award Notice
Tender

02 Mar 2026 at 16:22

UK4 - Tender Notice
Planning

04 Sep 2025 at 15:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cadent Gas Limited is buying IT services to replace its inefficient shared-drive approach to statutory technical asset records with a scalable, digitised and automated Asset Record Management System. The system is intended to manage asset drawings, apply metadata tags, automate record workflows and produce reliable KPI reports. The aim is to improve the efficiency, completeness and quality assurance of asset documentation while supporting future growth. This is a software and asset-record management requirement, rather than a purchase of physical gas assets or construction work. The award covers delivery in the United Kingdom; no narrower delivery location is identified.

The procurement is complete and an award decision has been made, although the award is recorded as pending. HYBIRD LTD was selected on 30 September 2026 for £709,600 gross. The awarded contract period is 20 October 2026 to 29 November 2029, with a possible extension of up to two additional years. Cadent used a selective competitive flexible procedure, with staged selection and tendering and possible clarification or negotiation. Evaluation weighted technical quality at 60% and commercial price at 40%. The wider lot was estimated at £2,220,000 gross and allowed a break option in years three and four; that figure is not the supplier’s award value. The contract is associated with one lot.

For suppliers considering similar future work for Cadent, this award shows demand for a configurable, scalable digital system that can manage technical asset drawings and records, apply metadata, automate workflows and generate dependable KPI reporting. A credible competitor would need to demonstrate both the technical quality of its proposed solution and a competitive commercial offer, since technical quality carried greater evaluation weight than price. The requirement is suited to IT and software providers with relevant capability in asset information or records management, workflow automation and reporting, and the capacity to support a utility’s operational documentation and quality-assurance needs. Suppliers should be able to explain how their system reduces manual handling and error while accommodating growth.

How relevant is this notice?

Notice Information

Notice Title

Statutory Technical Asset Repository

Notice Description

Cadent currently stores asset drawing records on a shared drive solution, which has proven to be inefficient and prone to human error. This introduces risks to the quality and completeness of asset documentation. The existing manual process for managing and updating asset records creates operational inefficiencies and lacks scalability. To address these challenges, Cadent seeks to implement a scalable, fully digitised, and automated Asset Record Management System that supports future growth. The current repository lacks essential capabilities such as metadata assignment and embedded workflow processes. Cadent requires a strategic system that enables metadata tagging of asset drawings and automation of workflows to improve operational efficiency. Additionally, KPI reporting from the current system is manual and likely inaccurate. The new system should provide automated and reliable KPI reporting, enabling Cadent to focus on both the management and quality assurance of asset documentation.

Lot Information

Lot 1

Options: Option to break at Year 3 and Year 4.

Planning Information

Please respond by 16th September 2025. Follow up engagement will take place in the form of virtual meetings or email engagement in the days following.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059458
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092870-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£2,220,000 £1M-£10M
Lots Value
£2,220,000 £1M-£10M
Awards Value
£709,600 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Sep 20263 weeks ago
Contract Period
20 Oct 2026 - 29 Nov 2029 3-4 years
Recurrence
2031-01-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CADENT GAS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV7 9JU
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Rugby
Electoral Ward
Revel and Binley Woods
Westminster Constituency
Rugby

Supplier Information

Number of Suppliers
1
Supplier Name

HyBird Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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