Notice Information
Notice Title
Outreach/Respite Support for Children With Disabilities
Notice Description
Social Services, Children's Services requires an arrangement to support children and young people under the age of 18 with permanent and permanent and substantial disabilities, life liming conditions and or complex health needs that impact on their daily living namely:- A severe learning disability A significant sensory disability A severe physical disability or Multiple disabilities - combination of disabilities - physical, cognitive, communication and sensory in nature Full details of the tender requirement and specification shall be issued in the ITT when the tender is advised
Lot Information
Lot 1
Renewal: Option to extend for up to a further period of two years
Planning Information
Caerphilly County Borough Council is undertaking preliminary market engagement with suitable providers who are passionate about supporting children with disabilities and their families. The Council is looking to commission services that offers both outreach and respite support for children aged 5 to 17, who are ordinarily resident in Caerphilly and have substantial and permanent disabilities, life-limiting conditions, or complex health needs. This service will play a vital role in helping families manage the demands of caring, while also enabling children to thrive through meaningful play, social interaction, and skill development. Outreach support will focus on helping children build independence and confidence in their communities, while respite will provide essential breaks for unpaid carers. The Council is seeking suitable providers who can deliver flexible, child-centred support in a variety of settings—including the child’s home, community venues, and public spaces. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering both individual and group-based support, tailored to each child’s needs. Staff should be trained in communication methods such as PECS and Makaton, and familiar with behavioural approaches like PBS, PACE, and Team Teach. The ability to work outside standard school hours is essential. This is an opportunity to work in close partnership with the Council to co-design and deliver services that make a real difference. The Council wants to collaborate with service providers who share our commitment to inclusive, responsive, and empowering support for children and families. If your organisation is interested, please can you express an interest for the preliminary supplier engagement as per the guidance set put below ;- The Council is holding a preliminary supplier engagment event on Tuesday 16 September 2025 at 13:30 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. All requests must be received by 15:00 hours Friday 25 July 2025. This notice is to commence market engagement prior to going to tender to understand services available to the Council and understand the future structure of the tender. It is anticipated that the Council will devise a framework with a number of suitable providers awarded to the framework. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services and to commence preliminary market engagement. Full details of the service specification shall be issued with the call for competition and fully detailed in the tender documents. It is anticipated that the contract commencement date is 01 February 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years – contract period will be confirmed in the tender documents.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05945a
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/064338-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK3 - Planned Procurement Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
85 - Health and social work services
-
- CPV Codes
85000000 - Health and social work services
Notice Value(s)
- Tender Value
- £2,100,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Oct 20254 months ago
- Submission Deadline
- 17 Nov 2025Expired
- Future Notice Date
- 16 Oct 2025Expired
- Award Date
- Not specified
- Contract Period
- 1 Feb 2026 - 31 Jan 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAERPHILLY COUNTY BOROUGH COUNCIL
- Contact Name
- Helen Sellwood
- Contact Email
- sellwhl@caerphilly.gov.uk
- Contact Phone
- 01443863283
Buyer Location
- Locality
- HENGOED
- Postcode
- CF82 7PG
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL53 Gwent Valleys
- Delivery Location
- TLL16 Gwent Valleys
-
- Local Authority
- Caerphilly
- Electoral Ward
- Ystrad Mynach
- Westminster Constituency
- Caerphilly
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/064338-2025
10th October 2025 - Planned procurement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/054015-2025
4th September 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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