Notice Information
Notice Title
Provision of Payment Processing Gateway and Associated Services
Notice Description
Provision of a secure cloud-hosted payment processing gateway that automates the transmission of Direct Debit and BACS files to the banking network with associated reporting, auditing, support and maintenance. The Council has chosen not to split this tender into lots as the requirement is for a single, integrated payment processing gateway that must operate cohesively across multiple service areas. Splitting the contract would introduce unnecessary complexity and risk compatibility issues.
Lot Information
Lot 1
Renewal: An initial term of 5 years with the option to extend for 3+2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-059485
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/017746-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £204,000 £100K-£500K
- Lots Value
- £204,000 £100K-£500K
- Awards Value
- £109,927 £100K-£500K
- Contracts Value
- £109,927 £100K-£500K
Notice Dates
- Publication Date
- 27 Feb 20261 months ago
- Submission Deadline
- 2 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 4 Dec 20254 months ago
- Contract Period
- 19 Apr 2026 - 19 Apr 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LEICESTER CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LEICESTER
- Postcode
- LE1 1FZ
- Post Town
- Leicester
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF21 Leicester
- Delivery Location
- Not specified
-
- Local Authority
- Leicester
- Electoral Ward
- Castle
- Westminster Constituency
- Leicester South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/017746-2026
27th February 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/017710-2026
27th February 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/054077-2025
4th September 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-059485-2026-02-27T10:28:28Z",
"date": "2026-02-27T10:28:28Z",
"ocid": "ocds-h6vhtk-059485",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PXRT-5737-VBQD",
"name": "Leicester City Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PXRT-5737-VBQD"
},
"address": {
"streetAddress": "115 Charles Street",
"locality": "Leicester",
"postalCode": "LE1 1FZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF21"
},
"contactPoint": {
"name": "Pamela",
"email": "Procurement@leicester.gov.uk",
"telephone": "+441164543502"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.leicester.gov.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-03206476",
"name": "PAYGATE SOLUTIONS LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "03206476"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PWLP-5151-QWXQ"
}
],
"address": {
"streetAddress": "Gladstone House Hithercroft Road",
"locality": "Oxfordshire",
"postalCode": "OX10 9BT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ14"
},
"contactPoint": {
"email": "jon.bell@paygate.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.paygate.uk",
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PXRT-5737-VBQD",
"name": "Leicester City Council"
},
"tender": {
"id": "0952PCFIN",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Provision of Payment Processing Gateway and Associated Services",
"description": "Provision of a secure cloud-hosted payment processing gateway that automates the transmission of Direct Debit and BACS files to the banking network with associated reporting, auditing, support and maintenance. The Council has chosen not to split this tender into lots as the requirement is for a single, integrated payment processing gateway that must operate cohesively across multiple service areas. Splitting the contract would introduce unnecessary complexity and risk compatibility issues.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 244800,
"amount": 204000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "The Tender must be submitted through the https://procontract.due-north.com/Advert?advertId=a61e4b88-a489-f011-813a-005056b64545 portal (this may be submitted at any time prior to the closing time and date). Submission of electronic Tender should not be left to the last moment as it may take some time to upload your completed Tender. The server timestamps (GMT) Tenders when they are submitted. Tender submitted after the closing date and time of 10.00am, 2nd October 2025 will not be considered.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-10-02T10:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-09-17T10:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-11-06T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 244800,
"amount": 204000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-04-23T00:00:00+01:00",
"endDate": "2031-04-22T23:59:59+01:00",
"maxExtentDate": "2036-04-22T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "An initial term of 5 years with the option to extend for 3+2 years."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "054077-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/054077-2025",
"datePublished": "2025-09-04T16:59:58+01:00",
"format": "text/html"
}
],
"riskDetails": "During the contract term, changes in Council systems (such as additional licences) or regulatory requirements (such as new BACS file formats, new cybersecurity controls, GDPR guidance changed) may necessitate system changes that are not covered in the original scope."
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"date": "2025-12-04T00:00:00Z",
"value": {
"amountGross": 131912,
"amount": 109927,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-COH-03206476",
"name": "PAYGATE SOLUTIONS LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-04-20T00:00:00+01:00",
"endDate": "2031-04-19T23:59:59+01:00",
"maxExtentDate": "2036-04-19T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract is for an initial term of 5 years with the option to extend for 3+2 years"
},
"hasOptions": true,
"options": {
"description": "The initial contract award value is PS56,826.62 (excluding VAT). In accordance with the information published in the UK4 Tender Notice, the contract includes provisions for additional requirements which may be taken up during the contract term. Should these options be exercised, the maximum total contract value over the term may increase to PS109,926.62 (excluding VAT). The potential additional requirements include: Additional licences Additional SUN Developmental changes / professional services Increased transaction charges"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "017710-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/017710-2026",
"datePublished": "2026-02-27T09:56:57Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-12-04T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-02-27T23:59:59Z",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2026-04-20T00:00:00+01:00",
"endDate": "2031-04-19T23:59:59+01:00",
"maxExtentDate": "2036-04-19T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract is for an initial term of 5 years with the option to extend for 3+2 years"
},
"hasOptions": true,
"options": {
"description": "The contract award value is PS56,826.62 (excluding VAT). In accordance with the information published in the UK4 Tender Notice and UK6 Contract Award Notice, the contract includes provisions for additional requirements which may be taken up during the contract term. Should these options be exercised, the maximum total contract value over the term may increase to PS109,926.62 (excluding VAT). The potential additional requirements include: Additional licences Additional SUN Developmental changes / professional services Increased transaction charges"
},
"value": {
"amountGross": 131912,
"amount": 109927,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2026-02-22T00:00:00Z",
"documents": [
{
"id": "017746-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/017746-2026",
"datePublished": "2026-02-27T10:28:28Z",
"format": "text/html"
}
]
}
]
}