Award

Oracle Database Administrator Services

CROWN OFFICE AND PROCURATOR FISCAL SERVICE

This public procurement record has 2 releases in its history.

Award

25 Sep 2025 at 09:25

Award

08 Sep 2025 at 14:39

Summary of the contracting process

The Crown Office and Procurator Fiscal Service (COPFS), headquartered in Edinburgh, has awarded a contract for Oracle Database Administrator Services to Applications DBA Ltd. This service falls under the "System and support services" category and relates to the broader area of services in the UK, specifically targeting Glasgow. The procurement process was conducted using a limited procedure due to technical reasons, without prior publication of a call for competition, as facilitated by the Public Contracts (Scotland) Regulations 2015. The contract is crucial for the planning, design, and migration of COPFS's database systems and aims to support the transition to offsite data centres, alongside the development of resilient IT systems. The contract, valued at £292,500, commenced with a signing date on 22 September 2025, following an award notice earlier in the month.

This tender presents significant growth opportunities for specialised businesses within the IT services sector, particularly those with expertise in Oracle database administration and migration. Given COPFS's reliance on third-party services due to challenges in recruiting qualified staff, businesses with existing knowledge of COPFS's systems, especially FOS and PROMIS, are uniquely positioned to provide support and technical expertise. SMEs like Applications DBA Ltd, with a proven track record in similar projects, can leverage this opportunity to expand their influence and partnership with public sector organisations. The emphasis on continuity and expertise offers a stable job environment and potential for long-term collaboration with COPFS.

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Notice Title

Oracle Database Administrator Services

Notice Description

This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment to support the COPFS Database Team and lead on migration of the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future.

Lot Information

Lot 1

This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS' datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems. This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.

Procurement Information

Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons. COPFS has encountered issues attracting and recruiting experienced staff for its Database Team. This has dramatically increased COPFS reliance on 3rd party services as the team are not fully resourced and are still acquiring the required knowledge and skills to migrate the current Database Environment and Infrastructure and to support the legacy systems. It is crucial to ensure continuity and successful management of the database environment, that the 3rd party service is supplied by an organisation that has the required in-depth knowledge of COPFS environment and infrastructure, including FOS and PROMIS, as well as extensive experience and up to date qualifications and skills in Oracle DBA.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059607
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059541-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72250000 - System and support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£292,500 £100K-£500K

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Sep 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CROWN OFFICE AND PROCURATOR FISCAL SERVICE
Contact Name
Central Procurement Team
Contact Email
procurementreturns@copfs.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM82 Glasgow City

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

APPLICATIONS DBA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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