Tender

Temporary Hospitality, Catering and Events Staff for ACE

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Tender

09 Sep 2025 at 12:40

Summary of the contracting process

The University of Edinburgh is conducting an active tender process titled "Temporary Hospitality, Catering and Events Staff for ACE" within the services industry category. The procurement aims to secure agency staff to maintain operational continuity across ACE's diverse venues in Edinburgh, due to previous challenges in staffing quality and volume. The tender involves the provision of temporary kitchen, hospitality, and domestic services staff across various lots, with a total estimated contract value of £3,600,000. This open procedure tender process is managed electronically and suppliers can submit bids until 10 October 2025, with the award period commencing the same day.

This tender represents significant growth opportunities, particularly for staffing agencies with the capability and resources to supply high-quality temporary personnel on demand. Businesses positioned to benefit include those specialising in hospitality and catering recruitment, given the need for roles such as chefs, catering assistants, and plate waiters—especially in the bustling environment of Edinburgh's hospitality sector. With community benefits integrated into the procurement requirements, companies that demonstrate enhanced community engagement could strengthen their competitive advantage. The framework agreement, potentially lasting up to four years, offers a stable platform for business expansion and strategic alignment with public sector demands.

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How relevant is this notice?

Notice Title

Temporary Hospitality, Catering and Events Staff for ACE

Notice Description

ACE uses agency staff at times of high demand for its services to keep them open and running, in order to facilitate the delivery of contracted business. There are recognised difficulties with sourcing the required volume, quality and standard of staff through currently available avenues and within the timeframes required, therefore the aim of this framework is to ensure ACE are in the best possible position to source staff for their estate. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.

Lot Information

Kitchen Staff

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Head Chef - Rare but maybe required for interim periods of up to 3 months; - Chef - estimate of up to 10+ on busier days; - Kitchen Assistants - estimate 15 + on very busy days; and - Kitchen Porter - estimate of up to 5+ on busier days. Please be aware that these figures are given in good faith but may not be representative of future demand.

Options: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Renewal: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Hospitality and Events

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants - estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff - estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand.

Options: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Renewal: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Domestic Services

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Hotel Bedroom Attendants; - Hotel Public Area Cleaners - Student Property Domestic Cleaning Staff

Options: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Renewal: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0596b2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055018-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
£3,600,000 £1M-£10M
Lots Value
£3,600,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20256 months ago
Submission Deadline
10 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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