Notice Information
Notice Title
Temporary Hospitality, Catering and Events Staff for ACE
Notice Description
The University's Accommodation, Catering and Events (ACE) service operates a range of essential catering facilities that support students, staff, visitors and commercial activities across the University. To ensure continuity of these critical services, the University supplements its permanent workforce with temporary agency staff during periods of increased demand, seasonal peaks, planned events and where unforeseen staffing shortages arise. Agency workers are engaged only where the existing permanent workforce is insufficient to meet operational requirements, helping to maintain service continuity, customer experience and contractual commitments. The purpose of this procurement is to establish a Framework Agreement with suitably experienced staffing providers that have the capacity and capability to supply high-quality catering personnel at short notice, as and when required. The Framework value is indicative and non-committal. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.
Lot Information
Kitchen Staff
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Head Chef - Rare but maybe required for interim periods of up to 3 months; - Chef - estimate of up to 10+ on busier days; - Kitchen Assistants - estimate 15 + on very busy days; and - Kitchen Porter - estimate of up to 5+ on busier days. Please be aware that these figures are given in good faith but may not be representative of future demand.
Options: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Renewal: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Hospitality and EventsACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants - estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff - estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand.
Options: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Renewal: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Domestic ServicesACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Hotel Bedroom Attendants; - Hotel Public Area Cleaners - Student Property Domestic Cleaning Staff
Options: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Renewal: One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0596b2
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/068698-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79620000 - Supply services of personnel including temporary staff
Notice Value(s)
- Tender Value
- £3,600,000 £1M-£10M
- Lots Value
- £3,600,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £3,600,000 £1M-£10M
Notice Dates
- Publication Date
- 21 Jul 20262 weeks ago
- Submission Deadline
- 10 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Jul 20261 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF EDINBURGH
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1HT
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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