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Gent Fire Alarm Systems [Maintenance of]

Hywel Dda University Health Board

This public procurement record has 3 releases in its history.

Award

26 May 2026 at 14:38

UK7 - Contract Details Notice
Award

31 Oct 2025 at 10:50

UK6 - Contract Award Notice
Tender

09 Sep 2025 at 14:34

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the maintenance of Gent Fire Alarm Systems across various sites of the Hywel Dda University Health Board, located in Carmarthen, was undertaken by the NHS Wales Shared Services Partnership. This contract is categorised under the 'services' industry, specifically focusing on repair and maintenance services. The tender was an open competition held below the threshold with a procurement method favouring wide participation. This process has progressed through to the award stage, with Merlin Fire Services being contracted to carry out the work. The contract, valued at £79,040 net with a gross amount of £94,848, spans from 1st November 2025 to 31st October 2027 and was active as of the signature date on 30th October 2025. The project adheres to Welsh devolved regulations, indicating it is compliant with specific regional legislative requirements.

This procurement presents significant business growth opportunities, especially for small and medium-sized enterprises (SMEs) in the field of fire alarm system maintenance. The tender required suppliers to be Gent 24 approved Registered System Integrators, suggesting that businesses with specialised expertise in maintaining Gent, Vigilon, and Xenox panel systems were well-positioned to compete. Given the contract’s open competition nature, capable firms were encouraged to participate, supporting a competitive environment and the potential for new business relationships to be formed with public authorities. The contract also includes options for renewal based on expenditure, indicating further opportunities for sustained engagement and revenue streams for high-performing suppliers.

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Notice Information

Notice Title

Gent Fire Alarm Systems [Maintenance of]

Notice Description

Maintenance of the Fire Alarm Systems (Gent/Vigilon/Xenox panels) within various sites across Hywel Dda University Health Board.

Lot Information

Lot 1

Renewal: 12 months extension (plus 12 months to be determined on the overall expenditure)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0596c9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048848-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£76,000 Under £100K
Lots Value
£76,000 Under £100K
Awards Value
£79,040 Under £100K
Contracts Value
£79,040 Under £100K

Notice Dates

Publication Date
26 May 20263 months ago
Submission Deadline
25 Sep 2025Expired
Future Notice Date
Not specified
Award Date
21 Oct 202510 months ago
Contract Period
1 Nov 2025 - 31 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hywel Dda University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3BB
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

Merlin Fire Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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