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Provision of Off-Site Records Management Services

Barnsley Metropolitan Borough Council

This public procurement record has 1 release in its history.

Award

10 Sep 2025 at 16:02

Award Notice
Summary of the contracting process

Barnsley Metropolitan Borough Council has awarded a contract for the provision of off-site records management services. The contract, titled "Provision of Off-Site Records Management Services," falls under the records management industry category (CPV 79996100) and is classified as a service procurement. Located in South Yorkshire (UKE31), this procurement has proceeded to the award stage as of 10th September 2025. The procurement method was limited, specifically an award procedure without prior publication of a call for competition, indicating a mini-competition within an existing framework agreement. The contract was signed on 20th August 2025 with Iron Mountain UK Ltd as the service provider.

This tender represents a substantial business opportunity for companies specialising in records management services, particularly those able to offer secure storage and retrieval solutions. With a contract value of £217,000, it could significantly contribute to growing a business that can meet the stringent compliance and regulatory requirements set by regional authorities. Firms like Iron Mountain UK Ltd, which possess the necessary infrastructure and expertise in managing large volumes of physical and digital records, are ideal contenders for such contracts. This procurement highlights the importance of robust service capabilities and compliance in securing government contracts in the public services sector.

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Notice Information

Notice Title

Provision of Off-Site Records Management Services

Notice Description

Barnsley Council has awarded a contract with a qualified service provider for the provision of off-site paper records storage and records management services. The provider will support the council in securely managing, retrieving and ultimately reducing our physical records footprint while ensuring compliance with all relevant legal and regulatory requirements.

Lot Information

Lot 1

Barnsley Council has awarded a contract with a qualified service provider for the provision of off-site paper records storage and records management services. The provider will support the council in securely managing, retrieving and ultimately reducing our physical records footprint while ensuring compliance with all relevant legal and regulatory requirements.

Procurement Information

Mini competition from CCS framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0597db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055511-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£217,000 £100K-£500K

Notice Dates

Publication Date
10 Sep 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Barnsley Metropolitan Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARNSLEY, SOUTH YORKSHIRE
Postcode
S70 2TA
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Barnsley
Electoral Ward
Central
Westminster Constituency
Barnsley North

Supplier Information

Number of Suppliers
1
Supplier Name

Iron Mountain UK Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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