Tender

Outsource Feasibility of Lost Property

TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)

This public procurement record has 1 release in its history.

Tender

10 Sep 2025 at 15:09

UK4 - Tender Notice
Summary of the contracting process

Transport for Wales Rail Limited is seeking to outsource the feasibility of handling lost property, focusing on reuniting customers with their lost items through third-party services. This procurement involves an active tender process under an open procedure, with the industry category centring on cargo handling and storage services. The project is valued at approximately £298,000 and is scheduled over a contract period starting from 1 February 2026 to 1 February 2028, with options for renewal. Key dates include the tender submission deadline on 8 October 2025 and an award expected by the end of October 2025. The procurement is open to electronic submissions, prioritising both quality and price in its evaluation criteria.

This tender offers significant business opportunities for companies operating within the logistics and storage service sectors, particularly those capable of processing and storing lost items effectively. With the inclusion of donation options to local charities, it aligns well with businesses interested in community engagement. The project is suitable for small and medium-sized enterprises (SMEs), providing a platform for growth within the public sector by allowing successful bidders to demonstrate reliability and enhance their service portfolios in collaboration with a key transport entity in the UK.

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Notice Information

Notice Title

Outsource Feasibility of Lost Property

Notice Description

TfW are now looking to explore an outsourced solution with commitment to reunite our customers with their lost items. The process will be adjusted for all lost items to be collected by a third party from around day 7 of loss and retained with them until 90 days, at which point they are sold / recycled/ destroyed. There is also an ambition of TfW to donate some items to local charities within Wales.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0597e1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055522-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63100000 - Cargo handling and storage services

Notice Value(s)

Tender Value
£248,333 £100K-£500K
Lots Value
£248,333 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20255 months ago
Submission Deadline
8 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2026 - 1 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)
Contact Name
Edward Jones
Contact Email
procurement.help@tfwrail.wales
Contact Phone
Not specified

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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