Award

OpenText VIM and Archive Licences and Support

DERBYSHIRE COUNTY COUNCIL

This public procurement record has 3 releases in its history.

Award

30 Sep 2025 at 10:02

UK7 - Contract Details Notice
Award

11 Sep 2025 at 13:30

UK6 - Contract Award Notice
Award

11 Sep 2025 at 13:28

UK5 - Transparency Notice
Summary of the contracting process

Derbyshire County Council has completed the procurement process for the purchase of OpenText VIM and Archive Licences and Support for a period of five years. The direct award contract was necessitated due to time constraints and the absence of suitable alternative procurement routes. The contract was awarded to SAP (UK) LIMITED and covers the delivery of software packages and information systems, with a contract value amounting to GBP 1,104,000 gross. The procurement falls under the industry category of goods and focuses on the UKF1 region. The contract was signed on 24th September 2025, with the service period commencing on 1st December 2025 and concluding on 30th November 2030.

This tender represents a significant opportunity for businesses specialising in software packages and information systems to engage with public sector projects. While the current contract was awarded directly to SAP (UK) LIMITED, the necessity demonstrated for expedient solutions underlines the high demand for businesses capable of delivering robust and essential software solutions promptly. Companies looking to penetrate the public sector market in areas such as enterprise software solutions and digital transformation may find future opportunities aligning with Derbyshire County Council's needs, especially if they can offer scalable and effective products suited for sub-central government requirements.

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Notice Information

Notice Title

OpenText VIM and Archive Licences and Support

Notice Description

Purchase of OpenText VIM and Archive Licences and Support for 5 years

Procurement Information

The Council first became aware in March 2025 while it was determining the routes for procurement of a new contract to deliver its finance and payroll software that OpenText licences were required. However, it only became clear in July that there was no suitable alternative procurement route available to provide this integral element of the project within the project timescales. There is no time to reprocure through an open tender and no suitable framework which the Council could use for the required contract term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0598b0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060782-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£920,000 £500K-£1M
Contracts Value
£920,000 £500K-£1M

Notice Dates

Publication Date
30 Sep 20254 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Sep 20255 months ago
Contract Period
1 Dec 2025 - 30 Nov 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
gemma.walker@derbyshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MATLOCK
Postcode
DE4 3AG
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

SAP (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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