Tender

Provision Kofax Capture & TM10 FileNet

INTELLECTUAL PROPERTY OFFICE

This public procurement record has 2 releases in its history.

Tender

29 Oct 2025 at 15:26

UK4 - Tender Notice
Planning

12 Sep 2025 at 12:47

UK3 - Planned Procurement Notice
Summary of the contracting process

The Intellectual Property Office is currently in the tender stage for the procurement titled "Provision Kofax Capture & TM10 FileNet". This procurement falls under the industry category of maintenance of information technology software, with services to be delivered within the United Kingdom. The procurement process is being conducted through an open competition method, intended for suppliers within the UK. Interested parties must submit their tenders via the Atamis portal by the deadline on 26 November 2025. The procurement will support ongoing licencing and maintenance needs, with the contract period starting on 1 February 2026 and potentially extending until 31 January 2031 through renewals.

This tender offers significant opportunities for businesses involved in IT software support services, particularly those that can deliver the necessary expertise in maintaining Kofax Capture and TM10 FileNet systems. It's an ideal opportunity for SMEs that can demonstrate capabilities in providing high-quality services at competitive prices. The award criteria weigh heavily on price (70%), which indicates a strong cost-focused approach, while also valuing quality (20%) and social value (10%). Businesses looking to expand their portfolio within the government sector will find this procurement an attractive prospect for long-term growth.

How relevant is this notice?

Notice Information

Notice Title

Provision Kofax Capture & TM10 FileNet

Notice Description

Licencing support and maintenance for Kofax/TM10

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059978
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069471-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
£111,000 £100K-£500K
Lots Value
£111,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20251 weeks ago
Submission Deadline
26 Nov 20253 weeks to go
Future Notice Date
20 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
INTELLECTUAL PROPERTY OFFICE
Contact Name
Louise Jenkins
Contact Email
louise.jenkins@ipo.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWPORT
Postcode
NP10 8QQ
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
Not specified
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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