Electronic Point of Sale Solution

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059b19-2025-10-31T09:19:05Z",
    "date": "2025-10-31T09:19:05Z",
    "ocid": "ocds-h6vhtk-059b19",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHYY-7342-PRHH",
            "name": "Bournemouth, Christchurch and Poole Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHYY-7342-PRHH"
            },
            "address": {
                "streetAddress": "BCP Council Civic Centre",
                "locality": "Bournemouth",
                "postalCode": "BH2 6DY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK24"
            },
            "contactPoint": {
                "email": "procurement.resources@bcpcouncil.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://procontract.due-north.com/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHYY-7342-PRHH",
        "name": "Bournemouth, Christchurch and Poole Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "All PME documents must be submitted via the https://www.supplyingthesouthwest.org.uk/ by 30/09/2025. Late submissions may not be considered. For inquiries or assistance, please email Procurement.resources@bcpcouncil.gov.uk If you are unable to submit via the eTendering portal you may instead send via email to: Procurement.resources@bcpcouncil.gov.uk The Council may wish to follow-up with some suppliers to clarify some of the information they have provided. The findings of the preliminary market engagement will factor into the upcoming tender. Link to advert: https://procontract.due-north.com/Advert?advertId=14234c48-e692-f011-813a-005056b64545&fromProjectDashboard=True",
                "dueDate": "2025-09-30T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "056877-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056877-2025",
                "datePublished": "2025-09-16T11:33:51+01:00",
                "format": "text/html"
            },
            {
                "id": "056886-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056886-2025",
                "datePublished": "2025-09-16T11:37:44+01:00",
                "format": "text/html"
            },
            {
                "id": "068216-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068216-2025",
                "datePublished": "2025-10-24T13:41:34+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN778742",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Electronic Point of Sale Solution",
        "description": "The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance. The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council's estate specifically those related to commercial activities.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30200000",
                        "description": "Computer equipment and supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48110000",
                        "description": "Point of sale (POS) software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 474210.43,
            "amount": 395175.36,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "additionalProcurementCategories": [
            "services"
        ],
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution. Pricing is set out at the tender stage."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-03T00:00:00Z",
                    "endDate": "2030-01-02T23:59:59Z",
                    "maxExtentDate": "2030-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 474210.43,
                    "amount": 395175.36,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Pricing associated with the use of hardware, software including associated support and maintenance.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality of written response as part of bidder submission",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Presentation",
                            "description": "Scored evaluation of shortlisted bidder's presentation",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms."
                        }
                    ]
                }
            }
        ],
        "status": "active",
        "amendments": [
            {
                "id": "056886-2025",
                "description": "Updated links to Procontract engagement advert"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "State of urgency",
            "features": "This competitive flexible procedure includes two tender stages. The three highest scoring bidders in the initial tender round will be invited to provide a scored presentation of their proposed solution. The evaluation criteria and date for this presentation will be provided at the initial tender stage to ensure all bidders are informed of the requirements prior to submission of bids. All weighted criteria for both tender stages will be set out in the Invitation to Tender document and is not subject to refinement between the two stages unless required following a clarification question. The bidder with the highest combined final weighted score from both tender stages will be confirmed as the preferred bidder."
        },
        "submissionMethodDetails": "All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-21T14:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-14T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2025-12-10T23:59:59Z"
        },
        "communication": {
            "futureNoticeDate": "2025-10-31T23:59:59Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The decision not to divide the EPOS contract into separate lots was based on the need to ensure compatibility between the different contract elements, operational efficiency from system integration and better value from a unified solution."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.",
                "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=6cca84bf-33b6-f011-813a-005056b64545&fromAdvertEvent=True"
            },
            {
                "id": "069934-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069934-2025",
                "datePublished": "2025-10-31T09:19:05Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}