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Electronic Point of Sale Solution

Bournemouth, Christchurch and Poole Council

This public procurement record has 4 releases in its history.

Tender

31 Oct 2025 at 09:19

UK4 - Tender Notice
Planning

24 Oct 2025 at 13:41

UK3 - Planned Procurement Notice
PlanningUpdate

16 Sep 2025 at 11:37

UK2 - Preliminary Market Engagement Notice
Planning

16 Sep 2025 at 11:33

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bournemouth, Christchurch and Poole Council is inviting bids through an open competitive tender process for an "Electronic Point of Sale Solution." This procurement falls under the category of "Computer equipment and supplies" and "Point of sale (POS) software package," with applications across more than 30 sites related to commercial activities within the Council's estate. Located in Bournemouth, the procurement is currently at the tender stage with a closing date for the tender period on 21 November 2025. Bidders should express their interest before the enquiry period concludes on 14 November 2025. The procurement method deploys a competitive flexible procedure, allowing for an accelerated two-stage tender process due to urgency.

This tender represents a significant business opportunity, earmarked with a budget of £395,175.36 (net of VAT), aiming to establish a direct award framework with a single supplier. Businesses providing integrated electronic point of sale (EPOS) systems that include both hardware and software and are capable of scaling across multiple sites are particularly well-suited for this project. SMEs, in particular, are encouraged to participate given the suitability criteria, providing an opportunity to secure a contract that runs from January 2026 to January 2030, aiding growth by integrating with the Council’s operations and enhancing service delivery efficiency.

How relevant is this notice?

Notice Information

Notice Title

Electronic Point of Sale Solution

Notice Description

The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance. The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council's estate specifically those related to commercial activities.

Planning Information

All PME documents must be submitted via the https://www.supplyingthesouthwest.org.uk/ by 30/09/2025. Late submissions may not be considered. For inquiries or assistance, please email Procurement.resources@bcpcouncil.gov.uk If you are unable to submit via the eTendering portal you may instead send via email to: Procurement.resources@bcpcouncil.gov.uk The Council may wish to follow-up with some suppliers to clarify some of the information they have provided. The findings of the preliminary market engagement will factor into the upcoming tender. Link to advert: https://procontract.due-north.com/Advert?advertId=14234c48-e692-f011-813a-005056b64545&fromProjectDashboard=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b19
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069934-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30200000 - Computer equipment and supplies

48110000 - Point of sale (POS) software package

Notice Value(s)

Tender Value
£395,175 £100K-£500K
Lots Value
£395,175 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Oct 20259 months ago
Submission Deadline
21 Nov 2025Expired
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
3 Jan 2026 - 2 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bournemouth, Christchurch and Poole Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Postcode Area
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK24 Bournemouth, Christchurch and Poole
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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